What are the responsibilities and job description for the School Year Clerk position at Billerica Public Schools?
This is a school-year position (10 months) and the hours are from 8:30-3:30.OVERVIEW: The position includes management of both sides of ASPEN (the school side and the Special Ed side.) This includes the management of using ASPEN to get students enrolled in Special Ed after the registration process is completed. The position also includes oversight of Community Pass which is used for tuition payments. The preschool clerk also communicates regularly with the transportation company to arrange specialized transportation for special education students attending Project Support. The preschool is mandated to hold screenings throughout the school year for the children in the community if parents have concerns and the clerk schedules these screening appointments with parents sending them the required documents for this process.
Organization and oversight of the community student application process with the support of the preschool director are also key components of the position.ESSENTIAL FUNCTIONS: 1. Assist with the arrival and dismissal of students by greeting students at the door. Greet visitors and use the Raptor system. 2.
Answering phones and managing correspondence.3. Help staff and parents with routine problems or issues.4. Maintain student records and files and organization of paperwork including waiting list, transportation, and class lists.5. Compile and maintain caseload lists and prepare reports.6.
Maintain the Special Education meeting calendar and send IEP meeting notices.7. Serving as a point of contact for families inquiring about the preschool program.8. Assist the Preschool Director with invoicing and maintaining budgets as well as keeping track of purchase orders9. Create weekly payroll sheets for daily substitutes.10.
Point of contact with the copy machine company for repairs.11. Enroll and withdraw students using the appropriate DESE/MA coding.12. Make transportation requests and initiate transportation changes as they occur.13. Perform other relevant duties as assigned by the Preschool Director.
Organization and oversight of the community student application process with the support of the preschool director are also key components of the position.ESSENTIAL FUNCTIONS: 1. Assist with the arrival and dismissal of students by greeting students at the door. Greet visitors and use the Raptor system. 2.
Answering phones and managing correspondence.3. Help staff and parents with routine problems or issues.4. Maintain student records and files and organization of paperwork including waiting list, transportation, and class lists.5. Compile and maintain caseload lists and prepare reports.6.
Maintain the Special Education meeting calendar and send IEP meeting notices.7. Serving as a point of contact for families inquiring about the preschool program.8. Assist the Preschool Director with invoicing and maintaining budgets as well as keeping track of purchase orders9. Create weekly payroll sheets for daily substitutes.10.
Point of contact with the copy machine company for repairs.11. Enroll and withdraw students using the appropriate DESE/MA coding.12. Make transportation requests and initiate transportation changes as they occur.13. Perform other relevant duties as assigned by the Preschool Director.
