Technical Assistant (To Director) - Bozeman

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us
Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits
We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.

Magnet: Commitment to Nursing Excellence
Billings Clinic is proud to be recognized for nursing excellence as a Magnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.

Pre-Employment Requirements
All new employees must complete several pre-employment requirements prior to starting.

Technical Assistant (To Director) - Bozeman
BOZEMAN ADMINSTRATION - 7895 (BILLINGS CLINIC BOZEMAN AMBULATORY)
req9567

Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)
Starting Wage DOE

The Technical Assistant is responsible for providing administrative and secretarial support for the Director of Clinics - Gallatin Valley. The position may provide support to Managers and Clinical Coordinators.

Essential Job Functions

• Provides administrative and secretarial support to the Director including receiving and assisting visitors/callers, file and record management, telephones, meeting preparation and minutes, etc. Coordinates functions for identified department staff including physicians if applicable.
• Maintains department(s) databases, primary records, manuals, and reference materials.
• Duties include system maintenance and data integrity for multiple system applications which may reside on more than one information system.
• Designs and produces correspondence, memorandums, documents, forms, newsletters, reports, metrics, and data graphs for projects and programs based on needs identified by the Director or other leadership for department(s) and/or the organization.
• Site, material, and equipment preparation for events, meetings, educational offerings and presentations.
• Works with computers to include Microsoft Outlook and other databases.
• Coordinating and maintaining appointment calendars.
• Arranging meetings and preparing agendas, meeting notices and presentation materials.
• Attend and transcribe meeting minutes.
• May monitor allocation of expenses to appropriate cost centers.
• Obtaining special services as needed.
• Maintains and ensures appropriate office supply materials for the administration of the clinic.
• May assist in collating and scheduling department evaluations for Director and Managers.
• Creation of new employee Billings Clinic Identification Badge
• Coordinates with management staff to revise policies and procedures (department-specific and clinic-wide).
• Research costs and assist with initial paperwork for request for travel.
• Complete Billings Clinic Business Travel/Education Expense form, including estimated expenses.
• Work with outside vendors to arrange approved travel expenses (i.e. hotel, airline reservations, registration).
• Obtain necessary signatures for approval; submit expense forms to accounting to request pre-payment of approved hotel, airline, and registration expenses. Submit airline ticket stubs, detail of hotel charges, and receipts for reimbursable expenses to Accounting and other entities if applicable.
• Communicates appropriately with internal/external customers to identify concerns and issues, identifies routing to appropriate resources, and follows up to ensure all matters requiring attention are addressed promptly and efficiently.
• May assist with work across departmental lines as needed to meet organizational needs.
• Acts as a resource to Billings Clinic Bozeman Leadership and Supervisory staff.
• May represent department in delegated committees and meetings.
• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Performs all other duties as assigned or as needed to meet the needs of the department/organization.

Minimum Qualifications
Education

• High School or GED

Experience

• One (1) year of successful experience performing administrative support duties including effective interactive responsibilities with the staff and public.
• One (1) year of advanced experience working with computer software such as word-processing, graphics packages, spreadsheets, etc.; Microsoft Office Programs (i.e. Word, Excel, PowerPoint, Publisher, OneNote, Teams, Visio etc.), preferred.
• One (1) year of experience working with computer technology, equipment and troubleshooting skills.
• One (1) year of progressive experience in coordinating activities and information/data maintenance preferably in a health care field, preferred.

Certifications and Licenses

• MT Driver License or the ability to obtain one At hire

Billings Clinic is Montana’s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at www.billingsclinic.com/aboutus

Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.