What are the responsibilities and job description for the Administrative Assistant position at Billingsley Property Services II, Inc.?
Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family.
We are seeking a highly organized and proactive Administrative Assistant to join our team. This position requires an individual who excels in a fast-paced environment and can manage multiple tasks simultaneously. The successful candidate will have a strong background in scheduling, organization, and inventory management, and will play a crucial role in supporting our office operations.
Key Responsibilities :
- Scheduling and Calendar Management : Organize and maintain multiple calendars. Schedule appointments, meetings, and conference calls while coordinating with internal and external stakeholders to ensure smooth operations.
- Organization : Keep systems well-organized. Ensure efficient workspace functionality and manage inventory, including ordering and stocking supplies as needed.
- Document Preparation and Management : Prepare, manage, and file documents and reports. Assist in the preparation of presentation materials and other documents for internal and external use.
- Communication : Serve as the first point of contact for the office, managing incoming calls, emails, and office visitors. Ensure clear and professional communication with team members and external partners.
- Inventory Management : Oversee the inventory of office supplies, equipment, and other necessary items. Ensure adequate stock and manage procurement while staying within budget.
- Event Coordination : Assist in organizing events, meetings, and employee team-building activities. Handle logistics and coordination to ensure successful outcomes.
- Administrative Support : Provide comprehensive administrative support to the team, including data entry, file management, and executing office procedures.
Qualifications :
Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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