What are the responsibilities and job description for the Executive Assistant position at BIM Steel Structures Inc.?
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle sensitive information with discretion and maintain a high level of professionalism at all times.
Duties
- Serve as the primary point of contact for internal and external communications on behalf of executives.
- Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items.
- Assist with customer service inquiries, providing timely responses and solutions to client needs.
- Utilize Google Suite for document creation, data management, and collaborative projects.
- Perform proofreading of documents to ensure clarity, accuracy, and adherence to company standards.
- Provide executive administrative support by organizing files, maintaining records, and managing correspondence.
- Handle financial documentation using QuickBooks for invoicing and expense tracking.
- Support front desk operations as needed, greeting visitors and managing incoming calls.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
- Familiarity with QuickBooks is preferred but not mandatory.
- Strong customer service skills with the ability to engage professionally with clients and stakeholders.
- Excellent typing skills with a focus on accuracy for transcribing documents.
- Demonstrated ability in proofreading written materials for clarity and correctness.
- Exceptional organizational skills with the capacity to manage multiple priorities effectively.
- A proactive approach to problem-solving with strong decision-making capabilities.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Types: Full-time, Part-time
Pay: $56,097.00 - $59,840.00 per year
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $56,097 - $59,840