What are the responsibilities and job description for the DISTRIBUTION CENTER ADMINISTRATIVE ASSISTANT position at Bimbo Bakeries USA?
Have you ever enjoyed Arnold®, Brownberry® or Oroweat® bread? A Thomas'® English muffin or bagel? Or perhaps snacked on a Sara Lee®, Entenmann's® or Marinela® cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!
More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.
Description : LI-VB1
Come join the largest baking company in the world and our family of 20,000 associates nationwide!
Top Reasons to Work at Bimbo Bakeries USA :
Great Annual Salary range - $48,100 - $62,500
Annual Bonus Eligibility
Comprehensive Benefits Package
Paid Time Off
401k & Company Match
Position Summary :
The Distribution Center Administrative Assistant is a skilled position. You will be the primary contact for sales & customer related service issues regarding order fill, quality, service delivery, etc.
Key Job Responsibilities :
- Assist in the preparation and control of records, statistics, and reports regarding operations, such as, temporary time reports, financial reports; Key Performance Indicators (KPI) reports; Period end reports.
- Invoice coding and enter in checkbook; compare General Ledger (GL) to checkbook.
- Prepare third party invoices.
- Serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, facilities and operations.
- Maintain appropriate directories, phone lists and coordinate with Information Services on network issues.
- Monitor public entry to the Distribution Center (DC).
- Open, sort and distribute mail.
- Coordinate and organize meetings and control meeting calendar.
- Conduct hourly orientation.
- Assist with associate services.
- Coordinate and maintain calendar of Training for associates.
- Collaborate with managers administrative duties such as presentations, huddle PowerPoint and postings.
- Maintain bulletin boards.
- Assist with associate engagement, appreciation / celebrations.
- Manage and coordinate donation requests.
- Compose and type proprietary correspondence, reports, and other documents.
- Attend weekly staff meetings and other meetings as appropriate for record-keeping purposes. Take and prepare meeting minutes.
- Support the Plant Management staff with effectively utilizing the announcements and communication boards throughout the Distribution Center (DC).
- Maintain associate uniform standards.
- Sort payroll checks.
- Manage substantial amounts of incoming calls and emails.
- Resolve service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment with respective distribution management; following up to ensure resolution.
- Communicate and coordinate follow up with functional teams as necessary (Manufacturing, Distribution, Sales, Customer / Account).
- Build relationships of trust through open and interactive communication with all functional areas.
- Respond promptly to inquiries by phone or email.
- Learning and support our reporting systems.
- Keep associate and other records.
Key Behavioral Competencies :
Education and Work History :
The physical and mental demands described in each job posting are representative of those that must be met by an associate to successfully perform the essential functions of each job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.
Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, any other classification protected by law.
Salary : $48,100 - $62,500
