What are the responsibilities and job description for the IP Billing Support Specialist position at Binding Minds Inc. (Certified Disability Owned Business Enterprise)?
IP Billing Specialist
ABOUT THE ROLE
- Work closely with the Client Accounting team and assigned partners to facilitate account management of clients; establish and maintain credibility with stakeholders, produce highly accurate work product, take full ownership for results.
- Collaborate closely with Patent/Trademark attorneys and staff to maintain compliance with client requirements; assist with managing and tracking the portfolio of assigned matters to ensure accurate and complete data mapping for e-billed clients.
- Participate in the onboarding of new clients with regard to their requirements for managing their patent portfolio and related billing. Communicate these requirements to the Client Accounting team.
- Access the firm’s financial system to gather data and facilitate reporting.
- Assist billing partners with analyzing and resolving discrepancies, including any underlying issues and queries related to billing from foreign associates or vendors; enter edits and ensure that hourly fees, flat fees, task codes, vendor invoices and any other missing time, are correctly and promptly accounted for to minimize billing and collection issues downstream.
- For assigned billing attorneys, lead the process of proforma review and revision. Collaborate with the Client Accounting team on the generation and distribution of monthly proformas to billing partners and/or assigned reviewers; act as the primary aggregator of proformas in the patent/trademark department and ensure they are returned and tracked by designated groupings (related clients / patent families / etc.), using the firm’s electronic proforma and financial system software.
- Serve as reviewer for clients that do not have other assigned reviewers.
- Access the firm’s financial system to make narrative and task/activity code edits, adjustments, transfers, and other changes to entries; generate draft bills as requested by billing partners and/or reviewers.
- Assists CAM as needed with finalization of invoices and electronic delivery through client e-billing system for certain assigned clients.
- May create client specific invoice summaries to include with invoice delivery.
- Responsible for ensuring that invoice distribution is thoroughly and accurately tracked from proforma creation through delivery to client.
ABOUT YOU
- Bachelor’s Degree or higher preferred.
- Three to five years of trademark experience preferred
- Prior experience with Chrome River, Elite Financial System (Enterprise or 3E) and an IP docketing system preferred.
- Experience working in a large law firm preferred.
