Executive Operations Coordinator

Contract length: 3-month trial, 6 months overall to startSchedule: 9am - 6pm Pacific Time

Health insurance avaulable after 6 months of employment

PTO after the first 30 days

Start date: March 15, 2025

Are you driven & determined?

Are you willing to start from the ground – and work up?

Bingewatch is a full-service media company. We’re a conscious content company entertaining, educating, and informing through storytelling.

We work with amazing, storied clients and emerging technologies & agencies. We focus on: fandoms, conventions, community, reboots, streaming, web series, alternative distribution, and indie film festivals. We are a new media startup aiming to disrupt the film distribution and production industries.

Please note this role is ON-SITE in Hollywood, California.

The Role

We’re seeking a versatile, hard-working Executive Assistant to join our team. You’ll be working to support our CEO in making sure her working days run as smoothly as silk. No two days will ever be the same working for this new-media company. One day you’re at a press event; the next you’re on location with set designers; the next after that you’re tooling around on an Excel spreadsheet handling research for our brands.

We’re looking for a career EA, someone who wants to grow a small media company into a major player. You’ll be committed to maintaining excellent relationships with our clients and our growing team. Mainly you’ll be dedicated to answering questions before they’re asked, anticipating needs, and using all available tools to create seamless workdays for our CEO.

Organization is not only your strong point, but your passion. You’ll create systems, protocols, and procedures, and organize the chaos of a dynamic media company daily.

Do you answer “yes”?

• Are you a culture vulture?
• Do you understand internet viral and meme culture?
• Are you a high achiever? Do you have a proven track record of delivering exceptional results (in your last roles)?
• Do you understand digital media?
• Can you use web searches & AI chatbots to learn new skills?
• Are you a dedicated lifelong learner?
• Are you looking for a new challenge?
• Are you willing to do what it takes to achieve results?
• Can you prioritize your workload?
• Have you ever wanted to work in a fast-paced tech media company?

What we offer

• Ongoing training
• Access to stream endless films & TV
• Invitations to red-carpet events & exclusive film previews
• Market rate salary & attractive bonus structure
• Travel opportunities within Latin America, UK, and USA
• Paid vacation days per year
• Bonus scheme

About You

• Career EA
• Detail-oriented
• Self-starter
• Creative
• Problem-solver
• Team player
• Up for a challenge
• Discreet, aware of confidentiality processes in the workplace
• Exceptional administrator with a working knowledge of contracts
• Resilient, and able to work in a fast-moving business
• Proactive: You see problems and solve them before they are an issue; you see a new way of doing things and implement it immediately.

You Possess

• Typing speed of 45 WPM or more
• Working knowledge of iOS
• Working knowledge of Google Docs, Trello, Excel, Slack, ChatGPT (bonus Sora, Buffer, CapCut, social media platforms)
• Great interpersonal skills
• Operations, administration, and customer service experience
• Desire to work in the film industry
• Love for film which you translate into passion in your work
• Desire to work at a fast-paced company
• Can-do attitude
• Strong sense of self
• Great time management skills
• Both organization and strong attention to detail
• You live on the internet
• Experience working with company director(s) previously
• Driver’s license

Day-to-day in the role

• Relationship management: Meet & greet visitors, answer phones, respond to emails on behalf of yourself & CEO
• Create timesheets for 5 LA based staff
• Create meeting agendas; take and distribute meeting minutes
• Craft fun, professional, instructive emails to team members & partners
• Schedule management for the CEO: track appointments and herd into meetings/phone calls
• Make appointments and research potential providers for the CEO (eg: beauty appointments, hair appointments, dry cleaners etc).
• Researching & reporting on subjects relevant to business
• Create & maintain documentation for both external & internal purposes specific to your role
• Booking travel
• Online shopping and inventory management of office supplies
• Daily schedule review meetings with the CEO
• Train assistant and intern team to ensure your role is covered on weekends, public holidays, and vacation days
• High-level management of Trello boards & other organizational systems

Job Types: Part-time, Contract, Temporary

Pay: $25.00 - $40.00 per hour

Expected hours: 25 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person

Salary : $25 - $40