What are the responsibilities and job description for the Payroll & Billing Specialist, Major Capital Projects position at Binsky?
Who We Are
Binsky is a leader in world-class mechanical construction. Dedicated service to our clients has elevated us as the premier mechanical contractor for projects of all sizes and scopes. Innovation is the key at Binsky and along with our creative processes, we are always on the cutting edge of technology. Recognized as one of the most respected mechanical contractors in New Jersey and Pennsylvania, Binsky delivers high quality workmanship on projects from large traditional construction to commercial HVAC, plumbing, and service. Building incredible projects requires exceptional people.
We are seeking a Billing Specialist, Major Capital Projects.
The Role
The Billing Specialist is responsible for the overall financial billing management of large projects. This role processes and monitors incoming payments and secures revenue through collection efforts, as well as provides financial, administrative, and clerical support for the Accounting Department, ensuring a streamlined and well-controlled process.
Accountabilities:
Billing
- Processes billing through Pay Portals (Textura/Procore).
- Works with Project Managers to ensure accurate billing.
- Creates retainage, committed, and non-commitment invoices in an Accounting/ERP system.
- Delegates subcontractor cost per required invoice.
- Inputs cost code breakdowns in the Accounting/ERP System.
- Prepare AIA, T&M, and misc. lump sum project billings.
- Request retainage reductions and releases.
Collections Assistance
- Prepares and submits release of Liens, certified payroll, and other required paperwork.
- Coordinates with Accounts Payable to complete subcontractor payment sheets. Provides and receives waiver and fringe benefit release documents.
- Assists in cash applications.
- Reviews Subcontractor invoices received for documentation and accuracy
- Follows up with open billing.
Contracts & Change Order Management
- Maintains contract files and updates contract and change order values in Accounting System.
- Creates change orders in an Accounting/ERP System.
- Research and resolve contract and change order discrepancies.
Payroll Process
· Ability to process payroll and generate payroll documentation.
Qualifications:
Skills
- Demonstrates persistence in finalizing open billing matters.
- Ability to multitask and adapt to changing situations.
- Effective communication and strong negotiation skills.
- Aptitude for organizing and prioritizing tasks.
- Clearly communicates status to stakeholders.
- Strong problem solving and analysis skills.
- High attention to detail and accuracy.
Education and Experience
- Associate’s degree in accounting or finance or equivalent work experience.
- Minimum of 3 years in a construction accounting type role.
- Notary Public designation upon hire.
- Experience with processing AIA Documents.
- Experience with Accounting/ERP system, preferably Sage Intacct.
- Proficient in Microsoft Excel & Word, and Adobe Acrobat
Physical Requirements
Physical activity including, but not limited to; sitting, standing, bending, walking, use hands and fingers, speaking, listening, and able to lift and or move up to 20 lbs.
What We Offer
Binsky values the well-being of its employees and offers competitive wages and a range of benefits:
- Medical, Dental and Vision benefits
- 401k with company contribution
- 8 paid holidays per year
- Paid Time Off
Binsky is an EOE.
This job description does not necessarily represent an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the job, management reserves the right to revise the job or require that other different tasks are performed as circumstances change.
