Document Specialist

Position: Document Specialist/Dispatcher/Route Transaction Associate

Location: Hanover, PA- Hybrid/ Onsite 3 days per week - Tues-Thurs

Duration: 4 months (with possible extensions)

Work Schedule: 9am - 4pm

Top Skills:

• Associate’s degree required, minimum 1 year business or related field experience preferred.
• Must work onsite 3 days per week - Tues-Thurs - NO FLEXIBILITY; full time 40 hours/ week and will have to work some OT as the business dictates
• This is a hybrid position, candidate MUST be willing to be in the office Tuesday, Wednesday, and Thursday, but is able to come in Monday and Friday at their discretion.
• The remote days they would be responsible for having internet.

will be trained on SAP, Salesforce and DocuSign - specific to this role

Must haves:
**detail oriented
**be able to work independently
**strong computer skills - Excel, Outlook, Word
Strong communication skills - be able to work with independent DSD partners
reliable
The person will be collecting documents, making sure they are updated; they will be calling other IDP partners and facilitating the sale. They will be preparing legally binding contracts.

General Summary
Responsible for coordinating the route transaction process from initial prospect engagement to closing. This position will work with field sales management, legal, third-party financing/depot services, and various internal departments. This position will work directly with the Route Transaction team to route prospects through the route transaction process under the direction of the Route Transaction Manager.

Essential Job Duties

• Acts as the liaison between prospect and internal departments such as Legal, Route Engineering, Route Finance, Master Data and DSD Support throughout entire transaction process.
• Works closely with field sales team and Business Development Managers to maintain a continual flow of prospects to close open routes.
• Takes ownership of successful route closing rates by reviewing progress and identifying gaps with the Route Transaction Manager.
• Engage with prospective buyers and sellers to clearly communicate expectations throughout the entire transaction process.
• Initiates, reviews, and approves all electronic contracts once required documents have been obtained.
• Coordinates the evaluation of each prospective buyer based on credit score with third party lenders in the route loan program, if applicable.
• Ensures timeliness of credit decision with financing partners.
• Confirms receipt of all payments due, including down payment, before execution and funding of loan needed for closing finalization.
• Effectively builds and maintains relationships with various team members.
• Proposes opportunities for streamlining business processes.
• Participates in projects, assists teammates, and performs other duties as assigned.

Knowledge and Skill Requirements

• Strong interpersonal and conflict resolution skills.
• Strong teamwork skills; ability to balance team and individual responsibilities and exhibit objectivity and openness to others' views; ability to give and receive feedback; puts success of team above own interests.
• Ability to read, analyze, and interpret common data. Ability to respond to common inquiries or complaints.
• Calculates figures and amounts such as interest, proportions, percentages, area, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Uses intuition and experience to complement data. Ability to exercise discretion while managing confidential information.
• Strong knowledge of word processing software, spreadsheet software, and internet software.
• Ability to build morale and group commitments to goals and objectives; team oriented and supportive of everyone's efforts to succeed.
• Excellent written and verbal communication skills; speaks clearly and persuasively in positive or negative situations; listens and gets clarification; good presentation skills.

Job Type: Contract

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Overtime

Ability to Commute:

• Hanover, PA 17331 (Required)

Work Location: In person

Salary : $18 - $20