Control Tower Coordinator / Logistics Coordinator

The Control Tower Team works alongside the Customer Care Team to support the Biocair logistics network by facilitating shipments outside the typical range of a local Biocair station. The Control Tower provides strategic oversight, coordination, and effective management of suppliers and internal logistics operations to uphold the
efficiency and reliability of the Biocair network. This involves the orchestrating of communication across multiple time zones and language barriers to ensure seamless interactions between Biocair and various stakeholders involved in collection, delivery, or other third-party activities.

The Control Tower Coordinator will verify shipment information in Biocair’s proprietary transportation management system, iCair, manage communications between internal stakeholders, shippers and consignees, and regularly notify the Customer Care Team of shipment updates.

Responsibilities will include:

• Review shipment data received by the Customer Care Team, ensuring that the following aspects of shipment design are fit for purpose.
• Manage communication between Biocair Teams and third-party vendors regarding shipment details, clearance instructions, documentation changes, and necessary licenses/permits.
• Develop and maintain positive working relationships with internal stakeholders, external suppliers, and customers.
• Record details regarding shipment deviations and supplier non-conformance in the transport management system.
• Identify and capture all exception expenses incurred in operations and shipment deviations, ensuring full transparency and appropriate cost allocation.
• Act as a Data Steward for third-party vendor and agent details in the transportation management system, ensuring quality and accuracy by formatting and cleaning data per standards set by the Control Tower Manager.

Our company values matter, and guide all that we do each day. The successful candidate will be expected to operate in line with them as we strive to be the provider of choice for specialist logistics solutions to the global scientific community; based on the highest levels of care, expertise and precision; enabling our customers to retain absolute focus on research and development.

In addition, you will demonstrate these key competencies:

• Experience in the logistics and freight forwarding industry
• Ability to work with minimal supervision
• Ability to prioritise tasks and manage changing shipment deadlines
• Demonstrable Customer Care experience
• Conflict resolution/de-escalation skills
• Good attention to detail/data verification

In return we offer:

• Up to $58,240 per annum / $28 p/hr commensurate with experience
• Discretionary annual bonus scheme
• Health, vision, and dental insurance
  
• Employee Assistance Program
• 401K with generous match
• PTO

Please note this is a full time role, 40 hours per week, Monday to Friday, 09:00 - 17:30 and offered as 100% on-site at our office in Chicago (IL 60106).

Please note that applications will close on Tuesday 6th May 2025.

Biocair provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

All offered candidates are subject to pre-employment screening which includes a denied party background check, a motor vehicle records check, and an E-Verify work authorization check.

Please be aware that we are NOT inviting recruitment agencies to submit candidates for this role and as such any approaches will be rejected. Thank you for your understanding.