Personal Assistant

BIOLYPH is seeking an experienced, reliable, and task-oriented Personal Assistant to leverage the Owners' effectiveness in their wide variety of responsibilities. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks effectively in a fast-paced environment. This is an excellent opportunity to join a growing company with competitive compensation.

The Owners Seeks in the Candidate:

• Professional demeanor and polished appearance
• Ability to demonstrate project management skills
• Highly organized and an effective decision maker with a passion for learning
• Exceptional listener with an outstanding memory
• Friendly and personable to clients, visitors, and staff
• Strong written and oral English communication and grammar skills
• Ability to prioritize and manage a workload in a fast-paced environment

Responsibilities:

• Project Management
  • Successfully manage multiple projects simultaneously
  • Track progress of developmental technology projects, ensuring phase gates are met
  • Compile data for innovation-based projects
  • Obtain quotes for items needed in the facility
  • Secure information by completing database backups
  • Tradeshow planning and logistics, as well as assisting with planning & preparation of special company events
  • Business and sales-related research
• Provide Outstanding Administrative Support
  • Manage day-to-day activities for the Owners, anticipating their needs
  • Manage all personal matters for the Owners with confidentiality
  • Maintain Outlook calendar by organizing meetings, appointments, and calls
  • Screen and route incoming phone calls, responding independently when requested
  • Monitor Owners' email inboxes, take initiative with handling incoming messages
  • Create and edit documents as needed on behalf of the Owners
  • Book business travel (Air, Hotel & Transportation) & prepare an itinerary
  • Produce documents via transcription, formatting, and editing as appropriate
  • Facilitate execution & save Client Agreements
  • File and retrieve documents
  • Retrieving, copying, transmitting text, data, and graphics
  • Enter Prospect data into Pipedrive
  • Create and maintain files as needed
  • Prepare for Client visits/audits
  • Welcome guests
• Physical Requirements
  • Must be able to sit, stand, and walk for 8 hours a day
  • Must have a flexible schedule to work longer hours as needed

Ideal Candidates

• Bachelor's or Associate's Degree preferred
• Advanced proficiency in Outlook, Word, Excel, ACT, PowerPoint, and dictation system
• Responds effectively to competing priorities
• Takes initiative to ensure completed tasks align with desired outcomes
• Works well independently with limited supervision

About BIOLYPH

Established in 1993, BIOLYPH is a dynamic, World-Class Contract Lyophilization and Component Packaging Service Company located in Chaska, Minnesota. Facilitated by the win-win relationships created with our Clients, we have continually experienced year-over-year growth. With the support of Management, BIOLYPH has maintained a workforce that is collaborative and innovative.

BIOLYPH Offers:

• Competitive pay commensurate with experience
• Benefits for full-time employees include:
  • Health, Dental, Vision, Life, Short-term, and Long-term disability insurance
  • Paid Time Off, Paid Holidays including Floating Holidays, Paid Birthdays
  • 401k
• Frequent company-sponsored events
• Clean, friendly, and collaborative work environment