Accounts Payable Spec

General Description

The Accounts Payable Specialist is responsible for providing financial, administrative and clerical services. Will perform day-to-day accounts payable transactions, and compile and maintain accounting records for all payable systems. This includes monitoring payments and expenditures, working with vendors and service providers to reconcile purchase orders and inventory at month end.

Qualification Requirements

• Two years accounts payable experience.
• Experience in posting to and reconciling inventory accounts.
• Proficient in NetSuite, Medius, or other large ERP system.
• Proficient in Microsoft Office (Word, Excel, etc.).
• Strong data entry and organizational skills, as well as general math skills.
• Ability to work on multiple tasks concurrently.
  
  

Qualifications Preferred

• Associate’s Degree in Accounting, Business or related field preferred.
• Proficient in Concur, preferred, but not required.
  
  

Essential Functions And Responsibilities

• Process all incoming bills and expense reports to include sorting, coding, matching, tracking and obtaining designated approvals and posting for proper bill payment.
• Review vendor statements and reconcile account.
• Manages and maintains vendor electronic and paper records, verifies Federal ID numbers, files payment and bill records.
• Corresponds with vendors and responds to inquiries resolving purchase order, contract, invoice, or payment discrepancies and documentation; insures credit is received for outstanding memos; reports stop-payments or purchase order amendments.
• Reviews and reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Compiles weekly ACH and check run schedules for approval; initiates ACH & wire transfers and mails checks.
• Records journal entries and reconciles inventory accounts to pharmacy month end reports.
• Maintains monthly Inventory Cost Grid; liaises with vendors on pricing; coordinates with CFO on negotiated price changes.
• Assists with month-end closing by ensuring that required entries have been made; identifies and records any necessary accruals at month-end.
• Assists with other month end schedule and duties, as needed.
• Performs additional general and accounting tasks, as assigned.
• Provides supporting documentation for audits, as necessary.
• Produces monthly reports and ad-hoc reports, as necessary.
  
  

Non-essential Functions & Responsibilities

• Ability to prioritize and handle multiple tasks and projects concurrently.
• Careful attention to detail.
• Performs related duties as requested.
• Participates in audits as directed.
  
  

Knowledege, Skills And Abilities Requirements

• Ability to actively communicate, inspire and motivate all levels of staff.
• Ability to think and act strategically and proactively.
• Ability to maintain accurate records and prepare reports and correspondence related to the work.
• Ability to organize and coordinate the work of others.
• Ability to set priorities and assign work to other professionals.
• Excellent verbal, written, and communication skills.
• Excellent analytical skill.
• Communication Skills
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Computer Skills
• Become and remain proficient is all programs necessary for execution.
  
  

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• This position requires constant sitting with occasional walking, standing, kneeling or stooping.
• This position requires the use of hands to finger, handle or feel objects and the ability to reach with hands and arms.
• This position requires constant talking and hearing.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• This position must occasionally lift and/or move up to 20 pounds
• Required to move/lift physical hardware.
  
  

AMERICANS WITH DISABILITY SPECIFICATIONS

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Other

• Some examples are provided below:
• Will participate in legal and ethical compliance training each year.
• Will consistently behave in compliance with the BioMatrix, LLC’s legal and ethical policies and procedures.
• Will abide by the policies of BioMatrix, LLC as set forth in the Compliance Manual.
• Will not participate in any conduct considered to be unethical or illegal.
  
  

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission, vision, and values by exhibiting the following behaviors: integrity, dedication, compassion, enrichment and enthusiasm.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, patients, employees, or others).