What are the responsibilities and job description for the Payroll Administrator position at Biotouch?
POSITION OVERVIEW: Process, post and verify payroll through ADP.
Job Responsibilities
- Review timecard exceptions (missing clock in/out) – Time Card with Notes
- Download and review all time entries and communicate with managers any discrepancies
- Review department hours to ensure compliance with Path-Tec Policy
- Input additional payroll data, i.e. commissions, bonus, WIN, prorated pay, etc.
- Reconcile reports to data input.
- Process Wage Garnishments, Child Support Orders, Court Orders, Any special deductions other than standard
- Review pay statements for loan deductions and update excel recon for the Advance Payments
- Review pay statements for 401K contributions and update 401K excel recon
- Compare current payroll totals/count to last payroll to validate or find discrepancies – Labor Distribution Summary Report
- Review payroll changes report each payroll cycle to validate changes and check for errors
- Analyze, prepare and reconcile general ledger download for input of general ledger into Net Suite
- Enter payroll general ledger data into Net Suite
- Balance Net Suite to GL (Recon for financials)
- Prepare accruals as needed monthly for payroll accounts
- Ensure that all general ledger accounts are downloading accurately for each department
- Review benefit statements for insurance accounts and reconcile monthly
- Prepare journal entries for insurance bills monthly
- Update payroll reconciliation of Statistical Summary each pay week
- Update GL Summary Report each pay week
- Download and process overtime report (monthly)
- Download employee count monthly (active employees)
- Reconcile and prepare check request monthly for United Way
- Stay current on new material on ADP as posted regarding changes and updates to payroll process
- Maintain documentation on how to process payroll
- Other duties as assigned
Required Skills and Qualifications
- Strong understanding of basic accounting principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- High degree of accuracy and attention to detail
- Data entry skills
- Hands-on experience in operating spreadsheets and accounting software (NetSuite)
- Strong communication, problem solving, and analytical skills required
- Proficiency in Microsoft Office including Excel and Word
