What are the responsibilities and job description for the Procurement Specialist position at Biotouch?
POSITION OVERVIEW:
The Procurement Specialist plays a pivotal role in managing procurement activities, ensuring the timely availability of materials, and optimizing vendor relationships to meet organizational goals. This role focuses on aligning procurement efforts with demand planning to deliver the right product, at the right time and place, and at the right price.
Leveraging technology, data analytics, and innovative procurement strategies, the Procurement Specialist supports production efficiency, inventory optimization, and cost savings. Additionally, this position serves as the gatekeeper for vendor data, managing processes such as order confirmations, on-time delivery tracking, and non-conformance reporting. The role requires adherence to strict business ethics and integrity standards while delivering superior levels of customer service and satisfaction
The Procurement Specialist is entrusted with delegated authority to direct company funds as per applicable directives. This position involves defining and resolving challenges in value, quality, feasibility, and specifications related to procurement while contributing to cost savings, supplier partnerships, and value-added activities to meet customer needs and expectations.
This role requires a person who collaborates with stakeholders to implement category strategies that support organizational goals. It offers the opportunity to support innovative procurement processes, mitigate risks, and elevate customer service.
The Procurement Specialist plays a pivotal role in managing procurement activities, ensuring the timely availability of materials, and optimizing vendor relationships to meet organizational goals. This role focuses on aligning procurement efforts with demand planning to deliver the right product, at the right time and place, and at the right price.
Leveraging technology, data analytics, and innovative procurement strategies, the Procurement Specialist supports production efficiency, inventory optimization, and cost savings. Additionally, this position serves as the gatekeeper for vendor data, managing processes such as order confirmations, on-time delivery tracking, and non-conformance reporting. The role requires adherence to strict business ethics and integrity standards while delivering superior levels of customer service and satisfaction
The Procurement Specialist is entrusted with delegated authority to direct company funds as per applicable directives. This position involves defining and resolving challenges in value, quality, feasibility, and specifications related to procurement while contributing to cost savings, supplier partnerships, and value-added activities to meet customer needs and expectations.
This role requires a person who collaborates with stakeholders to implement category strategies that support organizational goals. It offers the opportunity to support innovative procurement processes, mitigate risks, and elevate customer service.
Job Responsibilities
Procurement Planning & Inventory Management- Develop and execute procurement strategies to meet organizational needs and budget constraints.
- Processing POs, Optimize inventory levels to prevent overstocking or shortages and manage efficient reordering.
- Monitor stock usage patterns and proactively anticipate future procurement needs.
- Collaborate with logistics and warehousing teams to ensure smooth receipt, storage, and distribution of materials.
- Continuously seek cost reduction opportunities and improve procurement processes.
- Track expenditures, monitor budgets, and ensure procurement activities remain within financial parameters.
- Conduct cost-benefit analyses to assess the feasibility of small to medium-scale purchases or long-term contracts.
- Support supplier performance to ensure contractual obligations are met, resolving disputes or quality issues promptly.
- Co-Lead supplier relationship management (SRM), measure performance, and drive value creation.
- Conduct market research to identify and evaluate reliable suppliers.
- Source goods and services to ensure the best combination of quality, cost, and delivery performance.
- Help to maintain a robust supplier base to ensure consistent availability of required goods.
- Enhance procurement diversity by establishing relationships with diverse suppliers.
- Utilize procurement software and ERP systems (e.g., SAP, Oracle) to manage activities and maintain accurate records.
- Leverage data analytics to assess supplier performance, track trends, and optimize procurement strategies.
- Implement tools and help to manage supplier KPIs to enhance procurement efficiency.
- Oversee procurement processes, including purchase requisitions, purchase orders, and activity tracking.
- Resolve operational issues such as billing discrepancies, freight adjustments, and insufficient data.
- Recommend and implement process improvements to streamline workflows and achieve savings.
- Support complex RFPs, analyze spend data and market trends, and support strategic decision-making.
- Support category managers by acting as a secondary liaison between procurement strategy and business stakeholders.
- Educate teams on procurement strategies, tools, and solutions to ensure alignment and performance.
- Regularly engage with internal customers to drive satisfaction, continuous improvement, and alignment.
- Provide updates to senior management, influencing decision-making and procurement policies.
- Support and co-implement global supply chain strategies for assigned categories, driving significant financial benefits.
- Support supplier reviews, scorecards, sustainability projects, and supplier innovation initiatives.
- Collaborate with internal stakeholders, including IT, product development, HR, legal, and operations teams, to achieve organizational goals.
- Ambitious growth-mindset with a strong attention to detail and data analysis capabilities.
- Excellent communication and problem-solving skills.
- Ability to build strong relationships and lead cross-functional collaborations.
- Strong knowledge and expertise in project management
Required Skills and Qualifications
- Bachelor’s degree in Supply Chain, Procurement, Engineering, Science, Business, or related fields (equivalent experience considered).
- Understanding of CPSM and Six Sigma are a plus.
- Experience with AI is a strong plus
- 4–6 years of procurement experience, including supplier negotiations, contract management, and category strategy development.
- Proficient in Microsoft Office, especially Excel, and ERP systems (i.e. Netsuite).
- Financial acumen and experience with supplier relationship management.
- Ability to travel domestically and internationally (10–15%).
