Document Control Manager

Position: Document Control Manager

Schedule: Flexable

This position Can be located at the Bayou La Batre, AL facility or the Elmwood, LA engineering offices.

Join the Birdon team and help ensure USCG boats are safe and reliable!

KEY RESPONSIBILITIES

• Leads and manages a project Document Management effort to analyse, recommend, map and implement information and documentation work processes and data flows through to full customer turnover.
• Works with Project teams, contractors, suppliers, and other stakeholders to ensure procedures and work processes are delivering the level of information required.
• Leads the training, implementation, assessments, and improvements associated with Document Management
• Develops metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams.
• Establishes procedures and work instructions for document development, distribution and retention. Ongoing implementation, development and improvement of workflow processes.
• Creates quality monitoring methods and processes to monitor data entry accuracy.
• Interfaces with internal and external customers on a routine basis
• Establishes records formats as required by contract and storage requirements/methods.
• Coordinates development of project turnover and archival plan.
• Sets up and maintain records/data management system to capture all records control requirements, including maintenance of files, quality assurance, information conversions, and systems automation.
• Develops policies and procedures for records/data management system.
• Manage file structure of various internal project teams as well as external partners and vendors.
• Ensure file accessibility is restricted to approved team members accordingly.
• Ensure current revision of each document is available for viewing and use.
• Develop system to archive and lock down past out-of-date revisions.
• Ensures software compliance with contractual requirements.
• May serve as liaison with corporate IT as the site software representative.

QUALIFICATIONS & ATTRIBUTES

• 4 years minimum experience in Document Control or equivalent. Secondary education preferred.
• Experience with the following software, DOORS, Oracle and Microsoft Office Suite including Teams.
• Strong interpersonal relationships with peers, senior management, and external contacts regarding the role’s functional areas of expertise Ability to work within tight deadlines and multi-task various activities in an organized manner.
Excellent communication skills, oral, and written.

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Birdon is committed to the HEALTH and SAFETY of our workforce and to the ENVIRONMENT, we expect this same commitment from all employees.

Birdon America Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Know Your Rights The Company invites any applicant and/or employee to review the Company’s written Affirmative Action Plan. This plan is available for inspection upon request by emailing hr@birdon.us. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact hr@birdon.us for further assistance.