What are the responsibilities and job description for the EXECUTIVE SECRETARY TO THE CHIEF OF STAFF position at Birmingham City Schools?
JOB TITLE:
Executive Secretary
REPORTS TO:
Chief of Staff
WORK DAYS:
12 Months 240 Days
SALARY:
Classified Salary Schedule C2-1 ($51,214 - $64,478
LOCATION:
Central Office
FLSA Status:
EXEMPT
NON EXEMPT
X
JOB DESCRIPTION:
The Executive Secretary assists the Chief of Staff with managing a variety of operations and functions of the
department. The support and assistance provided by the Executive Secretary will extend beyond traditional
office and clerical duties and will include special administrative support projects that will ensure the efficient
operation of the department and ultimately the school district.
- Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
- Coordinates office management activities for the Chief of Staff.
- Coordinates and facilitates the Chief of Staff’s calendar to arrange appointments, meetings, and
- Ability to use computer programs and technology applications to create a variety of communications
including school principals.
- Assists with managing the department’s budget.
- Attends meetings, takes and transcribes minutes, prepares reports and summaries.
- Prepares agenda and collects materials for meetings, speeches, and conferences.
- Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance
to the Chief of Staff or other staff within the division.
- Must be able to multi-task and meet deadlines regularly.
- Must have the ability to make people feel at ease by being gracious and welcoming or able to smooth the
- Operates standard office equipment.
- Perform other duties as assigned.
- Any combination of education and experience equivalent of graduation from high school and experience
- Proficiency with various computer applications is required (i.e. Google Drive, One Note, scheduling
- Above average command of the written and spoken English language is required.
- Prior experience supporting the completion of comprehensive projects preferred.
- SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.
- Completed Application (HireTrue)
- Resume (uploaded to application)
- Three (3) returned References (HireTrue)
PHYSICAL REQUIREMENTS:
Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.
REVISED: October 2024
Please Note: All candidates must submit to a background check (https://www.cogentid.com/al/index_adeNew.htm). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.
Salary : $51,214 - $64,478
