What are the responsibilities and job description for the Alumni and Advancement Events Manager position at Bishop Ireton High School?
Thank you for your interest
We believe that the process of finding qualified teachers who are seeking to make Bishop Ireton a home is a two-way street. We look to provide applicants with as much information as possible in order to ensure that our mission and educational philosophy matches your own. Our website should give you an introduction to the challenging, spiritual, and personalized education that enables Bishop Ireton students to achieve success in high school and beyond.
Be who you are and be that well
We want our students to develop to their fullest potential. Our patron, St. Francis de Sales, writes, “Be who you are and be that well.” To that end, we are facilitators in recognizing, assembling and integrating the critical components of a student’s education. We believe that finding the right teachers is paramount in giving our students the best opportunities to be successful.
Our vision is to inspire each and every student to grow in their Catholic faith through the love of God and one another. We are looking for energetic, passionate teachers who welcome the challenges of teaching and who can maintain a sense of perspective in their years here at Bishop Ireton. We are looking for teachers who demonstrate maturity, professionalism, creativity and the ability to work in a collegiate environment. Strong candidates display a consistent work ethic, pursue professional development opportunities and understand that our profession is a ministry not merely a job.
Our vision is to inspire each and every student to grow in their Catholic faith through the love of God and one another. We are looking for energetic, passionate teachers who welcome the challenges of teaching and who can maintain a sense of perspective in their years here at Bishop Ireton. We are looking for teachers who demonstrate maturity, professionalism, creativity and the ability to work in a collegiate environment. Strong candidates display a consistent work ethic, pursue professional development opportunities and understand that our profession is a ministry not merely a job.
In order to carry out our mission, we are looking for teachers who are committed to:
- Integrating a Catholic and Salesian spirit into their subject matter while keeping St. Francis de Sales’ motto of “fortiter et suaviter” (firmly and gently) as a guiding beacon
- Giving witness to Christ the Unique Teacher, in both their lives and teaching. As Fr. Brisson, founders of the Oblates of St. Francis de Sales writes: “What greater thing in all the world…than to fashion souls. What is greater than to mold the morals of the young? More than any painter, more in genius than the greatest sculptor, is he whose art is to shape consciousness for good and form character who he can recreate in a student the image and likeness of God.”
- Providing an environment which enables students to grow in their faith
- Encouraging each student to attain true self-knowledge and a valid sense of self-worth as one created by God in his image
- Providing a college preparatory curriculum that challenges and inspires each student to achieve individual excellence
Alumni and Advancement Events Manager
Bishop Ireton High School is currently seeking a full-time Alumni and Advancement Events Manager beginning immediately. The Alumni and Advancement Events Manager will report to the Advancement Director and the Head of School. This position involves the development, design, planning and organizing of Bishop Ireton Alumni and Advancement event activities. These events occur both off-and on-site, and the responsibilities include the management of logistics such as facilities, invitations, donor/visitor management activities, caterers, vendors and travel logistics. Responsibilities require collaboration with the communications department, the facility maintenance staff, the technology department, various alumni groups and any department involved in support of these activities.
This role has outward facing duties, as the Events Manager engages with alumni, families and friends of Bishop Ireton. The Event Manager must be able to navigate not only the logistical requirements of event planning (and working with event vendors), but must also exhibit finesse and flexibility in working with our alumni and families, who are also our valued donor base.
This is a full time position at 35-40 hours per week, 12 months per year.
- Works with the Head of School and the Advancement Team members to conceptualize events and discuss all details regarding event planning; demonstrating good judgment and discrimination in making decisions and managing the events which affect the school as a whole, while staying in accordance with BI policies.
- Implements a wide range of specialized activities per the annual advancement calendar, including alumni engagement, fundraising-oriented events (including the school’s annual Gala), and other scheduled events.
- Plans, organizes, and identifies event locations and vendors; works with the Advancement department regarding logistics, guest lists, site selection, vendors, event goals and objectives, etc.
- Prepares and executes detailed event planning timelines and task lists to effectively track progress of the event.
- Assists the Head of School and Advancement team to promote events to targeted audiences. Oversees the completion of design and drafting of digital and physical invitations and other collateral. Collaborates to finalize guest lists; handles RSVPs; and works with the Communications office to engage media as necessary.
- Utilizes expertise in technology (online communications, social media, software applications, etc.) to advance planning and programming needs.
- Administers facilities and space logistics and manages equipment needs.
- Determines and coordinates staffing needs for individual events, reaching out to other staff and volunteers, and leveraging collegial relationships when necessary.
- Coordinates with the Head of School and the Advancement office on event budgets. Oversees financial processes that may include coordinating purchase orders and other business services functions as required.
- Contributes to and participates in long-range unit event planning. Works with the Head of School and Advancement team to strategize event programming for the year; makes recommendations on event and alumni engagement opportunities.
- Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity and discretion.
Required Qualifications
- Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
- Thorough knowledge of the Bishop Ireton campus, its vision, mission, programs and policies.
- Skill in effectively meeting budget and time constraints.
- Demonstrated organizational and project management skills to work successfully with clients to produce high quality events; and, for fundraising events, skills to provide excellent donor stewardship.
- Professional experience in the event management field, CMP certification preferred.
- Advanced knowledge of key software applications used by the school, including Microsoft Office Suite, and experience with database applications. Raiser’s Edge experience preferred.
- Highly developed interpersonal communication skills.
- Solid verbal and written communication skills.
- Solid project management skills. Strong skills in short-term planning, analysis and problem-solving, customer service and marketing.
How to Apply
Please submit your cover letter (with an explanation on your interest in working in Catholic education), contact information for 3 professional references and your resume to tina.becker@bishopireton.org.
