ASSOCIATE EVENTS SPECIALIST - FACILITIES

Overview :

The Associate Events Specialist - Facilities, leads and directs individuals and vendors to ensure successful event planning and management. This role requires a professional with at least 5 years of experience in event planning, effective communication skills, and a team-oriented, customer-focused approach. The coordinator will manage events of varying sizes and purposes, ensuring logistics are seamless, budgets are adhered to, and events run smoothly.

Responsibilities :

The primary duties, accountabilities, and responsibilities include :

• Leadership and Direction : Lead and direct team members and vendors to execute event plans effectively.
• Event Planning and Management : Plan, organize, and manage events at a professional level, ensuring all logistical aspects are covered.
• Budget Management : Ensure all events are completed within the allocated budget, working closely with the internal client.
• Program Development : Develop and implement programs for BISSELL Homecare Corporate Headquarters and other BISSELL properties.
• Layout and Setup : Create event layouts, determine necessary support staff, and oversee furniture arrangements.
• Vendor Coordination : Coordinate internal and external resources (vendors) to complete events and projects on time and within budget.
• Catered Food Service Coordination : Work closely with catered food service leadership to ensure seamless food and beverage service for events.
• Business Unit Collaboration : Collaborate with business unit leaders hosting customer visits to align event details with their specific needs and objectives.
• Technical Support : Provide technical assistance and support to the Facilities leadership as needed.
• Facilities Planning Support : Assist in planning various events and projects, providing facilities planning support.
• Customer Engagement : Attend and coordinate meetings for multiple events, assisting with customer visits, employee engagement events, and executive meetings.
• Maintenance Oversight : Ensure proper care and maintenance of furniture, coordinate annual inspections, and oversee seasonal furniture installations.
• Scenario Planning : Plan for potential scenarios that could impact event integrity.
• Knowledge Maintenance : Maintain a working knowledge of the complex needs of a wide variety of events.
• Resource Sourcing : Assist in sourcing replacement parts and materials for events.
• Staff Scheduling : Schedule staff and setup / cleanup crews for event days, coordinating with the Facilities leadership.
• Work Order Coordination : Manage work order systems and conference room planning.
• Facilities Services Coordination : Coordinate with Facilities Services, Catering, Administrators, and Facilities General Services.
• Digital Art Tools : Utilize digital art tools for event marketing, presentations, and visual communication to enhance event experience.
• Project Development : Work closely with the Facilities Department to develop and implement various projects and initiatives.
• Additional Duties : Perform other duties as assigned in conjunction with the Facilities leadership.

Qualifications :

Required Core Competencies :

Required Experience / Education :

Skills Required :