HR and Administrative Coordinator / Office Manager

HR and Administrative Coordinator / Office Manager

Highlights

• US Citizen
• Work Type: FLSA- Non-Exempt
• Work Arrangement: Hybrid - with occasional office visits in Aldie VA; 1 time per pay period and up to 1 time per week, depending on need.
• Work Hours: 40 hours per week

Position Overview

BizFirst is assisting our client with the search for a full-time dedicated HR and Administrative Coordinator to support various business functions, including HR, payroll, IT, and general administration. The ideal candidate is a proactive self-starter with a can-do attitude, strong organizational skills, and a willingness to learn and grow. You’ll thrive in this role if you enjoy working across multiple disciplines, following established processes, and picking up new skills quickly.

Our client is a specialized management consulting firm that engages experienced professionals and consultants to support the federal government with strategic project execution, financial process optimization, advanced IT solutions, and Enterprise Resource Planning (ERP) system implementation. Through innovative transformations, they develop and implement strategies to optimize operations for military departments and agencies across the U.S. Federal Government.

Ideal candidate will have administrative experience across all the disciplines and be a motivated, self-starter. Team will provide necessary training on unique systems and processes.

Key Responsibilities

General Administration:

• Manage and maintain electronic and physical files.
• Provide administrative support to the CEO, including scheduling and correspondence.
• Handle scanning, filing, and general office organization.

HR Support:

• Assist with onboarding, including preparing and filing documents.
• Maintain employee records in HR systems and support open enrollment.
• Respond to basic HR inquiries and provide recruiting assistance as needed.

Payroll and Accounting Support:

• Help process payroll and verify timecards.
• Perform basic bookkeeping tasks, such as filing invoices and reconciling accounts.
• Support the team in managing expense reports and employee reimbursements.

IT and Operational Support:

• Assist with basic IT tasks, such as managing software accounts and permissions.
• Support team members with IT-related queries and equipment management.

Other activities as requested.

Required Qualifications:

• Education: Associate’s degree or relevant work experience in Business Administration, HsR, or related fields.
• Experience: 2 years in administrative, HR, or accounting roles preferred; former executive assistant or office manager with multi-disciplinary experience.
• Skills: Strong organizational skills, attention to detail, and comfort with Microsoft Office.
• Other: A positive attitude, eagerness to learn, and ability to adapt to new tasks quickly.
• Availability: Willingness to travel occasionally to office in Aldie, VA.

Nice-to-Have Qualifications:

• Familiarity with federal contracting or government financial processes.
• Experience with business development support or resume management.
• Certifications in payroll, bookkeeping, or HR (e.g., CPP, SHRM-CP).

Company (Client) Benefits

· Comprehensive medical, dental, and vision coverage

· 401(k) with company match

· Generous vacation and paid federal holidays

· Short Term Disability benefits

· Basic Life Insurance – 100% for employee

· Monthly internet reimbursement

· Parking reimbursement

· Training, professional development, educational assistance

· Birthday recognition

About BizFirst

BizFirst is a pioneering US-owned company that bridges the gap between job seekers and employers in the small business, commercial, enterprise, and government sectors. With a suite of tailored services covering temporary contractors, direct hiring, and consulting, we empower organizations to meet their staffing needs efficiently. Our comprehensive AI-matching platform ensures a seamless match between candidates’ expertise and our clients’ requirements. Our dedicated team thrives on fostering lasting relationships with both companies and candidates, ensuring a win-win scenario for everyone. Visit us at www.bizfirst.net

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• HR administration: 2 years (Preferred)
• Accounting: 2 years (Preferred)
• Payroll: 2 years (Preferred)
• IT Facilities Basic: 2 years (Required)

Security clearance:

• Confidential (Required)

Ability to Commute:

• Aldie, VA 20105 (Required)

Work Location: Hybrid remote in Aldie, VA 20105

Salary : $20 - $25