Specialist, Initiatives and Programs-Float

Description

Position Summary:

Specialist:

The specialist is entrusted with designing, implementing, and evaluating multiple initiatives. Specialists serve in multiple roles, including facilitator, consultant, navigator, builder, manager, analyst, researcher, coach, and more. The specialist focuses on specific areas such as community engagement, leadership development, rapid response, thrive coach, cultural markets, business and entrepreneurship, career and workforce, event production, personnel management, accounting, logistics, graphic design, marketing and communications, and other specialties.

Assigned Initiatives, Programs, and Plans 

(Subject to change based on funding and organizational needs)

1. As a 'Floating' Specialist, you will contribute to various initiatives, programs, and plans adapting your expertise as needed to support the dynamic requirements of our programs, plans, and initiatives
   1. Community Engagement and Development
   2. Economic and Workforce Development 

Designated Teams and Groups:

Community Engagement and Development

• Community Engagement 
  • Community Stewards
    • Friends of BCZ_Volunteers (with EX Team)
    • Beautification Ambassadors

Economic and Workforce Development 

• Business Navigation & Success
  • Cultural Markets: AKOMA Market

Role and Responsibilities: For Assigned Initiatives, Programs and Plans

Dashboard Management and Key Performance Items

• Creates and files key performance items in the designated folders.
• Completes Key Performance Indicator tracking as specified by the role.
• Submits relevant data and ensures supporting documentation is uploaded to the dashboard.
• Submits quantitative and qualitative information necessary to complete reports and document KPIs.
• Reviews and provides a summary, data on KPIs and deliverables, and other initiative/program statistics as needed.

Initiative Briefs

• Takes the lead in creating and updating initiative briefs.
• Publishes and Orients stakeholders to the initiative brief contents and deliverables in collaboration with coordinators.

Implementation Briefs (Roadmap) and Plans 

• Takes the lead in creating and updating the implementation plan as necessary.
• Reviews, evaluates, approves, and recommends improvements for the implementation roadmap.
• Provides Input (Prioritizes KPIs), Reviews, Evaluates, Approves, and Recommends Improvements.
• Actively participates in keeping the brief up to date.

Folder Management and Deliverables Trackers (in Google Sheets and SmartSheets)

• Submits relevant data and uploads supporting documentation to the designated folders.
• Submits deliverables to the tracker and provides updates on their status with comments and links as required.

Calendaring

• Collaborates on calendaring by providing agendas, materials, participant emails, and relevant documents.
• Submits new deliverables for the tracker and takes responsibility for all follow-ups.

Meeting Management, Participation, and Documentation

• Plans, prepares agenda, creates presentations, facilitates meetings, and delivers content related to role and documents meeting notes, via recording and/or transcription 
• Takes a leadership role in attending both external and internal meetings related to supported initiatives/programs.
• Participates actively in external meetings, providing on-screen presence, taking notes, and fulfilling role requirements.

Reporting

• Submits and uploads agreed-upon proof of performance, outcomes, and evaluations.
• Tracks activity on the calendar and documents all interactions with notes, reports, sign-in sheets, or other required evidence.

One Pagers and FAQs

• Submits quantitative and qualitative information necessary to complete reports and document KPIs.
• Reviews and provides a summary, data on KPIs and deliverables, and other initiative/program statistics as needed.

Policies, Processes, and Procedures

• Takes the lead in providing Policies, Processes, and Procedures (PPP) for the Specialist role.
• Reviews and provides information on other related PPPs as necessary.

Improvement Plans

• Depends Upon Improvement Plan; but Will Complete Tasks as Required by Role

Qualifications

Required Knowledge, Skills, and Abilities:

• Skilled in meeting and group facilitation, guiding individuals and groups through discussions and processes.
• Ability to provide expert advice and guidance in specialized areas.
• Demonstrated ability to conceptualize and develop projects, programs, and initiatives.
• Strong analytical skills for data assessment and interpretation, coupled with research proficiency.
• Ability to provide coaching and mentorship as needed.
• Proficient in project management tools, with strong attention to detail for data gathering, documentation, and reporting.
• Strong organizational skills and efficient time management for meeting deadlines and handling multiple tasks.
• Excellent written and verbal communication, fostering positive community and organizational relationships.
• Ability to work effectively in a team environment, promoting collaboration and open communication.
• Demonstrates flexibility in adapting to changing priorities and evolving requirements.
• Proficient in various software applications, databases, and project management tools.
• Self-motivated and proactive, aligning program activities with broader organizational goals.

Qualifications:

• 3-5  years of experience in coalition building and facilitation or relevant areas.
• Although remits, the ideal candidate must reside in the Northern California region and be able to attend at least four in-person meetings per month.
• Proven experience in designing, implementing, and evaluating initiatives.
• Familiarity with program evaluation and impact assessment.
• Exposure to diverse stakeholder engagement and management.
• Experience in data analysis and reporting.
• Previous exposure to marketing and communications collaboration is a plus.
• Experience with relevant software and tools for data management and reporting.
• Understanding of financial and budgetary processes related to program management.
• Exposure to diverse stakeholder engagement and management.

Physical Demands: 

Essential functions of the position require the employee to use a telephone, work at a standard computer terminal and be able to follow reasonable ergonomic recommendations, sit for long periods of time, have the flexibility to attend external meetings and events as required, repetitive motions, stand, reach, lift and carry 20 pounds, and bend. 

Salary : $53,090 - $66,000