Part-Time Administrative Assistant

Our Mission

Blackrock Neurotech is 100% focused on improving human lives through neuroscience research and technology. The passion and dedication behind this mission has nurtured a dynamic, enjoyable and fulfilling corporate environment in which learning, and growth are commonplace. We operate in an innovative field that requires our staff to meet the highest standards. Every step of the way, we encourage one another by providing continuous motivation and promoting a healthy work environment.

Disclosure

In order to provide a safe and productive work environment, all offers of employment at Blackrock Neurotech are contingent upon a thorough background check. A criminal history will not automatically disqualify a candidate from an offer of employment.

Job Title: Part-Time Administrative Assistant

Department: Executive Administration

Job Type: Part-Time

Location: Salt Lake City, UT (Onsite)

Position Overview

The Part-Time Administrative Assistant plays a key support role within the office, assisting with day-to-day administrative tasks to ensure the smooth operation of the office environment. This position is responsible for managing office logistics, assisting with onsite IT management, supporting company events, and providing a welcoming experience for visitors. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks efficiently.

Qualification Requirements

• High school diploma or equivalent; college coursework preferred.
• Minimum of 1-2 years of experience in an administrative support role or related field.
• Strong organizational skills and the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficient with office software, including Microsoft Office Suite.
• Ability to maintain a professional and positive demeanor at all times.
• Comfortable interacting with visitors, vendors, and employees at all levels.
  
  

IDEAL COMPETENCIES

• Organization: Ability to efficiently manage multiple tasks and prioritize effectively.
• Communication: Clear and professional communication skills in person, via phone, and email.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Customer Service: Strong interpersonal skills to provide a welcoming environment for guests and staff.
• Teamwork: Collaborative and positive attitude when working with others.
• Adaptability: Able to adjust to changing priorities and deadlines.
  
  

Essential Job Duties

General Administrative Support

• Answer incoming calls, direct to the appropriate department or individual, and take messages when necessary.
• Collect, distribute, and organize incoming mail.
• Maintain the cleanliness and organization of the breakroom.
• Assist with maintaining office supplies inventory and order replenishments as needed.
• Assist with ordering kitchen supplies and ensure adequate stock levels.
• Support the organization and coordination of company events as needed.
  
  

Office Management

• Manage the scheduling and coordination of conference rooms, ensuring rooms are prepared for meetings.
• Guide guests upon their arrival and provide assistance as needed.
• Oversee coffee machine management, including ensuring it is stocked and in working order.
  
  

Onsite IT Assistance

• Provide basic support when the IT team is onsite, including directing the IT team member to the appropriate locations and maintaining a list of employees to be supported, based on the forms completed by each staff member.
  
  

Departmental Support

• Assist with department lunch orders, ensuring accurate and timely deliveries.
• Perform other administrative duties as assigned by management.
  
  

Physical & Other Requirements

• Ability to work in an office environment, including prolonged periods of sitting, standing, and computer usage.
• Ability to lift-up to fifty pounds.
  
  

The above information within this job description is designed to present the most essential job duties and responsibilities necessary to achieve the job's end results. It is not intended to be a comprehensive list of all duties, responsibilities, and qualifications.