What are the responsibilities and job description for the Office Coordinator and Administrator position at Blackstone Consulting, Inc.?
Job Summary
The Office Coordinator and Administrator will serve as the primary point of contact for internal and external stakeholders, providing exceptional customer service and administrative support to our Project Managers and Assistant Project Managers. This individual will be responsible for maintaining accurate records, coordinating travel arrangements, and preparing meeting materials.
Essential Responsibilities:
Qualifications:
The Office Coordinator and Administrator will serve as the primary point of contact for internal and external stakeholders, providing exceptional customer service and administrative support to our Project Managers and Assistant Project Managers. This individual will be responsible for maintaining accurate records, coordinating travel arrangements, and preparing meeting materials.
Essential Responsibilities:
- Respond to phone calls, emails, and correspondence in a timely and professional manner.
- Maintain accurate and up-to-date records, files, and databases.
- Coordinate travel arrangements, including booking flights, hotels, and rental cars.
- Prepare and distribute meeting materials, agendas, and minutes.
- Assist with special projects and events.
- Maintain confidentiality and discretion when handling sensitive information.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or related field.
- 3 years of experience in an administrative role; preferably in a business or consulting setting.
- Excellent communication, organizational, and time-management skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
