Office Coordinator

Office Coordinator

Salary: $31.25-$45.70/ hr

Region: Ontario, CA (On- Site)

Blackstone Consulting, Inc. is seeking an Office Coordinator for their Healthcare Security Client in California.

The Office Coordinator supports the day-to-day operations of the office. The role is responsible for a variety of tasks including administrative support, customer service and maintaining a clean and organized work environment and all duties assigned.

Job Roles and Responsibilities:

Office Organization and Maintenance:

Ensure the office is clean, organized as instructed.

Coordinate with cleaning staff and/or services to maintain cleanliness standards.

Manage inventory and order office supplies to ensure adequate stock.

Oversee the functionality of office equipment and report any issues to the appropriate team.

Meeting Calendar Management:

Maintain and update the office meeting calendar.

Implement and manage a booking system for meeting rooms to avoid scheduling conflicts.

Ensure meeting rooms are properly set up with necessary supplies and equipment before use.

Manage the calendar for the supervisor, scheduling and coordinating meetings as needed.

General Administrative Support:

Assist with distributing mail, packages, and other correspondence.

Handle incoming calls and direct them to the appropriate personnel.

Maintain an accurate filing system for office documents and records.

Greeting visitors and providing them with the necessary assistance.

Support for Senior Security Support Manager:

Complete tasks assigned by the Senior Security Manager in a timely and efficient manner.

Provide logistical support for meetings or office-related initiatives as needed.

All duties assigned.

Event Planning:

• Support event logistics, including planning and executing them under the direction of the Sr. Security Manager Support Services
• Communication and coordination with vendors and service providers to secure event spaces and needs such as catering, décor, and audiovisual support
• Budget assistance and timeline scheduling. Track expenses and assist with maintaining budget. Create and manage event timelines and checklists.
• Administrative Support: Maintain event documentation, including contracts, permits, and post-event reports.

Education:

• High School Diploma
• Two Years Minimum experience is an administrative or office support role.
• Excellent Organizational, Communication and interpersonal skills.
• Ability to manage multiple assignments simultaneously
• Comfortable with technology management.
• Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), Monday.com and related information systems.
• Work independently, as well as a team, including accomplishing multiple tasks in an environment with interruptions.
• Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.

Company benefits include – see all the details at www.bci-toolkit.com/benefits

• Medical Insurance - The Kaiser HMO plan has a $0 annual deductible & an out-of-pocket max of $1,500/$3,000 (CA Kaiser Medical Plan) with a co-pay of $10 Primary Doctor and $10 for Specialist per visit.
• Vision Insurance - Vision care plan option through Guardian for employees and eligible dependents.
• Dental Insurance - PPO dental plan option through Guardian for employees and eligible dependents.
• Retirement & 401(k) - Retirement benefits are available for purchase through Empower. Employees are eligible to enroll in a 401(k) savings plan if they have been an employee for at least 6 months and are 18 years old.
• Short-Term & Long-Term Disability Insurance - BCI offers Short-Term and Long-Term Disability coverage for employees to purchase through Guardian.
• Employee Assistance Program - Through Guardian’s WorkLifeMatters program. 100% paid by BCI.
• Voluntary Life and AD&D Insurance - Employees have the opportunity to purchase voluntary life and AD&D insurance coverage for themselves and eligible dependents through Guardian.
• Supplemental Insurance - Employees have the opportunity to purchase Accident and/or Critical Illness supplemental insurance through Guardian.
• Additional Benefits - Pet insurance can be purchased through Nationwide. Employees are eligible to enroll in several disability supplemental, and life plans offered by Aflac and TransAmerica.
• Annual Raises - wage increase every January
• Paid Time Off
• Recognition Programs
• Training & Career Development
• Employee Resources Group - Women in Healthcare Security Network provides scholarships, mentorship, and other great programs

EOE/M/F/D/V/SO

PPO-12867 CALBSIS License