Administrative Assistant

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative and personal support. This is a demanding yet rewarding role that requires exceptional communication skills, discretion, and the ability to juggle multiple priorities in a fast-paced environment. The ideal candidate will be a true "right-hand" person, anticipating needs and ensuring the smooth and efficient operations. Experience in the construction or real estate industry is highly valued.

Responsibilities (include, but are not limited to):

Business Support:

• Calendar Management: Proactively manage and coordinate complex calendars, including scheduling meetings with clients, architects, subcontractors, and other stakeholders, as well as personal appointments and travel arrangements.
• Communication: Act as the primary point of contact for the primary, screening calls, managing emails, and drafting correspondence. Maintain professional and courteous communication with clients, colleagues, and vendors.
• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Project Management Support: Assist with project-related tasks such as tracking deadlines, organizing documents, preparing reports, and following up on action items.
• Contract Management: Assist in organizing and tracking contracts, ensuring timely renewals and follow-ups.
• Meeting Preparation: Prepare agendas, gather materials, and take minutes for meetings.
• Record Keeping: Maintain organized and accurate physical and electronic files, including project documentation, contracts, and other important records.
• Expense Management: Process and track business and personal expenses, prepare expense reports, and reconcile credit card statements.
• Real Estate Support: Assist with property management tasks related to Blackstone Homes’ projects, such as coordinating site visits, communicating with subcontractors, and preparing marketing materials.
• Construction Support: Assist with project coordination, tracking budgets, and communicating with subcontractors and suppliers.

Personal Support:

• Personal Errands: Run personal errands such as grocery shopping, dry cleaning, and other personal tasks.
• Event Planning: Assist with planning and organizing personal events and gatherings.
• Personal Travel Arrangements: Coordinate personal travel, including booking flights, accommodations, and activities.
• Gift Purchasing: Purchase gifts for family, friends, and colleagues.
• Mail and Package Management: Sort and manage personal mail and packages.
• Other Personal Tasks: Handle other personal tasks as needed, ensuring discretion and confidentiality.

Qualifications:

• Experience as a Personal Assistant (Preffered not required)
• Experience in the construction or real estate industry is valued NOT required.
• Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy.
• Proficiency in Google Sheets, Google Docs, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) etc.
• Ability to maintain confidentiality and exercise discretion.
• Proactive and resourceful with a strong work ethic.
• Ability to work independently and as part of a team.
• Valid driver's license and reliable transportation.

To Apply:

Please submit your resume and cover letter to srussell@blackstonehomes.com. In your cover letter, please highlight any relevant experience in an administrative assistant role, construction, or real estate industry. Specifically mention your familiarity with construction terminology, processes, and documentation.

Job Type: Full-time

Pay: $35,000.00 - $60,000.00 per year

Schedule:

• Monday to Friday

Ability to Commute:

• College Station, TX 77845 (Required)

Ability to Relocate:

• College Station, TX 77845: Relocate before starting work (Required)

Work Location: In person

Salary : $35,000 - $60,000