What are the responsibilities and job description for the Executive Assistant to the CEO position at Blackstone Law, APC?
Employment Law - Executive Assistant
Description
Company Overview:
Blackstone Law is a rapidly growing law firm specializing in plaintiff's side employment litigation. We are dedicated to providing exceptional legal services while maintaining a fun, comfortable, and fast-paced working environment.
Job Summary:
We are seeking an experienced and proactive Executive Assistant to provide high-level support to the CEO of our employment law firm. This role is ideal for someone who thrives in a fast-paced environment, excels at managing competing priorities, and can function as a trusted partner to ensure the CEO remains organized, informed, and focused on driving the firm’s success.
Key Responsibilities:
Organizational Support:
- Manage the CEO’s inbox by sifting through emails and messages to identify, prioritize, and highlight important items requiring attention or action.
- Maintain and update the CEO’s calendar, scheduling appointments, meetings, and travel while ensuring efficient time management.
- Serve as a gatekeeper by managing access to the CEO and protecting their time.
Communication Management:
- Draft, proofread, and respond to correspondence on behalf of the CEO.
- Liaise with internal teams and external contacts, ensuring timely and accurate communication.
- Anticipate the CEO’s needs by proactively gathering information and preparing for meetings or events.
High-Level Administrative Tasks:
- Conduct research and provide summaries or recommendations to assist the CEO with decision-making.
- Track action items and deadlines, ensuring follow-ups and deliverables are completed on time.
- Oversee and manage special projects as assigned by the CEO.
Personal Assistance Duties:
- Handle personal errands and tasks, such as coordinating family schedules, managing household logistics, and making personal travel arrangements.
- Assist with planning and organizing events or gatherings, both professional and personal.
Qualifications
- Experience: At least 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Education: Bachelor’s degree preferred but not required.
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Skills:
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other productivity tools.
- Ability to anticipate needs, think critically, and offer proactive solutions.
- High level of professionalism, confidentiality, and discretion.
Salary
$85,000 - $120,000 per year
Salary : $85,000 - $120,000
