What are the responsibilities and job description for the Non-Profit Operations Associate position at Blackwell HR Solutions on behalf of Client?
End Community Violence Now (ECVN) is a pioneering public-private partnership dedicated to tackling the urgent issue of community gun violence. We unite local organizations, philanthropic partners, healthcare systems, and government agencies to develop innovative, sustainable solutions for community safety. Our mission is to foster collaboration, strengthen local organizations, and create impactful violence reduction programs that promote long-term well-being and safety.
Position Overview
End Community Violence Now (ECVN) is seeking an Operations Associate to support our day-to-day operations and ensure that our internal processes run smoothly. This role is ideal for someone who thrives in a dynamic environment, has strong organizational skills, and is passionate about contributing to a vital mission. If you're proactive, detail-oriented, and enjoy keeping operations and teams running efficiently, we want to hear from you!
Key Responsibilities
Administrative and Logistical Support for the Executive Director
- Manage the Executive Director’s calendar, scheduling meetings, calls, and appointments.
- Prepare materials for the Executive Director’s meetings, presentations, and public engagements.
- Provide logistical support for virtual and in-person meetings, including setting up technology, distributing materials, and taking notes when necessary.
- Organize and maintain files for the Executive Director, ensuring documents are properly filed and accessible.
Administrative and Logistical Support for Program Officer
- Assist the Program Officer with logistical support for program-related meetings, events, workshops, and capacity-building activities.
- Help coordinate materials and reports for program-related activities and ensure that necessary documentation is organized and accessible.
- Support the Program Officer in tracking program progress, maintaining records of deadlines, deliverables, and milestones for community violence prevention programs.
- Help manage program-related communications and assist with organizing and distributing reports.
Expense and Financial Support
- Manage day-to-day financial operations related to program expenses, including processing invoices and tracking program-related spending.
- Assist with budget preparation and monitoring, ensuring expenditures align with program and organizational budgets.
- Support the reconciliation of financial reports, maintaining accurate records of all program and operational expenses.
- Liaise with the finance team to ensure timely payments, approvals, and compliance with organizational financial policies.
General Operations Support
- Oversee the organization and management of office supplies and inventory, ensuring that materials are stocked and ordered when necessary.
- Serve as an internal point of contact for team coordination, helping ensure smooth communication between the Executive Director, Program Officer, and other staff members.
- Assist in organizing and coordinating special events, conferences, and workshops related to ECVN’s mission, ensuring smooth operational flow.
- And other duties as assigned
Education and Experience Requirements
- High School Diploma or equivalent required, Associates or Bachelor's degree in Accounting, Business Administration, Public Administration or a related field is strongly preferred.
- At least 1-3 years of experience in administrative, operational, or program support, preferably in a nonprofit or community-based organization.
Knowledge, Skills and Abilities
- Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple deadlines.
- Exceptional attention to detail, especially with regard to financial tracking, invoices, and budget management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with financial management software or databases (e.g., QuickBooks, Excel for financial tracking).
- Strong written and verbal communication skills, with the ability to draft professional reports, emails, and documents.
- Ability to handle confidential information with discretion and professionalism.
- Flexibility to work independently and as part of a team in a fast-paced environment.
- Familiarity with community violence prevention strategies or social justice issues.
- Experience with grant management or financial reporting is preferred.
- Experience in event coordination or logistics management is a plus.
- Fluency in Spanish or other languages spoken in Delaware’s communities is a plus.
Compensation & Benefits
Competitive salary commensurate with experience. ECVN offers a comprehensive benefits package, including health insurance, paid time off, sick leave, holidays, and professional development opportunities.
Equal Employment Opportunity
End Community Violence Now is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. End Community Violence Now’s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.
We are committed to providing an inclusive and accessible hiring process. If you require a reasonable accommodation to participate in the interview process, please let us know when scheduling your interview. We will work with you to meet your needs to the best of our ability.
How to Apply
Qualified applicants should submit their resume and cover letter to recruitment@ecvn.org
End Community Violence Now is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds, including those with lived experience in community violence prevention, to apply.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in Wilmington, DE 19801
Salary : $55,000 - $65,000
