What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II -DIVISION ON AGING position at Bladen County?
JOB
An employee in this classification performs a variety of routine to complex administrative, bookkeeping and clerical support duties in support of Division on Aging programs and operations. Employee must exercise sound judgment, tact, and initiative in all contacts. Work is performed under general supervision and is evaluated through conferences, observations, reports, and feedback.
EXAMPLE OF DUTIES
Performs responsible administrative and secretarial duties in support of the Division on Aging Director and other staff, including but not limited to composing routine correspondence for others’ signatures, maintaining schedules, scheduling appointments, compiling data for reports, establishing and maintaining files, etc.Attends Advisory Board meetings; prepares and distributes meeting minutes.Records client registration information.Updates and maintains various databases; prepares spreadsheets as requested.Gathers information for and prepares a variety of reports as required by the division, County and/or other agencies; distributes forms to staff and ensures required staff reports are submitted and processed in a timely manner.Assists in preparing and monitoring department and/or program budget(s); processes accounts payable; verifies, posts and deposits funds received; maintains general ledger; prepares related reports and records.Answers the telephone; provides information as requested and/or forwards calls to appropriate personnel; greets and assists office visitors.Performs general clerical work as required, including but not limited to typing reports and correspondence, entering computer data, copying and filing documents, sending and receiving faxes, assembling materials, processing daily mail, processing department time sheets, etc.Assists in coordinating activities with those of other divisions, departments and agencies as appropriate.Receives and responds to public inquiries, requests for assistance and complaints regarding division programs and services.Attends training, workshops, meetings, etc., as appropriate to enhance job knowledge and skills.Operates a variety of equipment such as a computer, printer, calculator, telephone, copier, fax machine, typewriter, paper shredder, etc.Uses computer and clerical supplies.Interacts and communicates with various groups and individuals such as the immediate supervisor, other County division/department heads and personnel, co-workers, clients, and the general public.Assists with special projects and programs as requested.Performs related duties as required.
SUPPLEMENTAL INFORMATION
Physical RequirementsMust be able to physically perform the basic life operational functions of balancing, stooping, kneeling, walking, feeling, talking, hearing, and repetitive motions. Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must possess the visual acuity to compile data and statistics, operate a computer, proof read materials, and do extensive readingWorking ConditionsWork in this class is performed primarily in an environmentally controlled office setting and employee is not substantially exposed to adverse environmental conditions.Minimum Education and ExperienceHigh school diploma or GED equivalent supplemented by one to two years of responsible administrative or secretarial experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Special RequirementsValid North Carolina Driver’s LicenseFLSA Status: Non-Exempt DisclaimerThis classification specification has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform the job. Bladen County reserves the right to assign or otherwise modify the duties assigned to this classification.November 2017BLADEN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
An employee in this classification performs a variety of routine to complex administrative, bookkeeping and clerical support duties in support of Division on Aging programs and operations. Employee must exercise sound judgment, tact, and initiative in all contacts. Work is performed under general supervision and is evaluated through conferences, observations, reports, and feedback.
EXAMPLE OF DUTIES
Performs responsible administrative and secretarial duties in support of the Division on Aging Director and other staff, including but not limited to composing routine correspondence for others’ signatures, maintaining schedules, scheduling appointments, compiling data for reports, establishing and maintaining files, etc.Attends Advisory Board meetings; prepares and distributes meeting minutes.Records client registration information.Updates and maintains various databases; prepares spreadsheets as requested.Gathers information for and prepares a variety of reports as required by the division, County and/or other agencies; distributes forms to staff and ensures required staff reports are submitted and processed in a timely manner.Assists in preparing and monitoring department and/or program budget(s); processes accounts payable; verifies, posts and deposits funds received; maintains general ledger; prepares related reports and records.Answers the telephone; provides information as requested and/or forwards calls to appropriate personnel; greets and assists office visitors.Performs general clerical work as required, including but not limited to typing reports and correspondence, entering computer data, copying and filing documents, sending and receiving faxes, assembling materials, processing daily mail, processing department time sheets, etc.Assists in coordinating activities with those of other divisions, departments and agencies as appropriate.Receives and responds to public inquiries, requests for assistance and complaints regarding division programs and services.Attends training, workshops, meetings, etc., as appropriate to enhance job knowledge and skills.Operates a variety of equipment such as a computer, printer, calculator, telephone, copier, fax machine, typewriter, paper shredder, etc.Uses computer and clerical supplies.Interacts and communicates with various groups and individuals such as the immediate supervisor, other County division/department heads and personnel, co-workers, clients, and the general public.Assists with special projects and programs as requested.Performs related duties as required.
SUPPLEMENTAL INFORMATION
Physical RequirementsMust be able to physically perform the basic life operational functions of balancing, stooping, kneeling, walking, feeling, talking, hearing, and repetitive motions. Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must possess the visual acuity to compile data and statistics, operate a computer, proof read materials, and do extensive readingWorking ConditionsWork in this class is performed primarily in an environmentally controlled office setting and employee is not substantially exposed to adverse environmental conditions.Minimum Education and ExperienceHigh school diploma or GED equivalent supplemented by one to two years of responsible administrative or secretarial experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Special RequirementsValid North Carolina Driver’s LicenseFLSA Status: Non-Exempt DisclaimerThis classification specification has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform the job. Bladen County reserves the right to assign or otherwise modify the duties assigned to this classification.November 2017BLADEN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
