Office Administrator

We are searching for a self motivated, punctual, well organized team player. Real Estate experience is a definite plus.

Responsibilities

• Oversee all aspects of the administration of the agent’s business
• Create and Manage

All systems for buyers and sellers

Client database management

Lead generation tracking

Lead follow-up

Office administration

Agent financial systems

Profit and loss statement

Bill payment

Budgets

Maintain calendar

Systems

• Keep team members up to date
• Daily morning accountability
• Prepare and participate in our team meetings and activities
• Assist in any other assignments as designated by the team leader
• Ensure all files are being worked and check weekly
• Coordination of all important dates
• Ensure all deadlines are met
• Forecast and develops any necessary systems and structures for increasing business
• Researching on leads
• Managing clients and files to create raving fans.
• Screening/checking emails hourly and responding to emails when needed
• Returning phone calls when needed
• Client referral gifts
• Create listing booklet with forms, flyers and info
• Send out surveys to ask for referrals or review
• Managing projects that are not the highest and best use of team lead's time
• Monitor all listings and buyers progress and issues
• Input showing instructions into Showingtime
• Purchase office equipment, marketing materials and any other business related supplies and materials.
• Create and update a business operations manual and all job descriptions/employment contracts for future hires.
• Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires
• Hold Agent(s) accountable for conducting all agreed upon lead generation activities
• Ensure that all agent activities are limited to listing property, showing property, negotiating contracts and lead generation
• Data Management and CRM management

Skills

• Proven experience as an administrative assistant or office admin assistant is a plus
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Word, Adobe in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Please email us and tell us 3 reasons why you think you would be a good fit for the job. Leave your number and we will contact you for an interview.'
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Financial Duties:

• Expense reports

Setting:

• Other

Ergonomic Workspace:

• No

This Job Is:

• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Type: Full-time

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Required)

Work Location: In person