What are the responsibilities and job description for the Project Coordinator position at Blair Fire Protection?
Blair Fire Protection is the company of choice for fire protection systems from design, installation, and service to complex specialized systems. We are seeking a seasoned Project Coordinator to support our sales, design, and finance teams onsite.
The Project Coordinator will report directly to the Accounting Manager.
A Day in the Life – Project Coordinator :
Sales-Related Tasks
Bid information – Responsible for Bid List and Bid Log
Bid Submission
Contract Management / Administration (Docusign)
Job Estimates (PIS report) entry into Sage Intacct
Bid Bonds
Procure and provide COIs to our customers
Identifying and managing changes to the project scope, including obtaining necessary approvals and updating project documentation.
Design-Related Tasks
Submittals / Drawings
Plan Approval / Tracking
Permit Submission and Management
Waterflow Information
Procore administration
Plotter Maintenance
Assisting with the procurement process by obtaining quotes, negotiating contracts, and coordinating delivery of materials and equipment.
Finance and Administration-Related Tasks
Assistance with collections
Monitoring project expenses, identifying cost variances, and implementing corrective measures to stay within budget constraints.
Maintaining comprehensive project documentation including contracts, permits, change orders, progress reports, and as-built drawings.
Responding to requests for W9, ACH information, etc
Managing the Administration of Lien Waivers received from customers
Assistance with Supplier Waivers for our Customers
Assistance / coverage as it relates to processing credit card payments for our customers
New Vendor Package Completion
Administration and setup of Customers’ Supplier Portals
Assistance Service Sales through the job contract process (SOV Creation, Billing, etc)
Assistance with managing proper sales tax applications within the Service Department
Other Administrative tasks (ordering checks, stuffing AP envelopes, etc.)
What skills are required as a Project Coordinator at Blair Fire Protection?
High School diploma or equivalent, required
Associate degree in Accounting is a plus
Minimum of 1-2 years previous bookkeeping / accounting and or financial experience in a construction or related environment, preferred
Strong understanding of the life cycle of a construction project and adhering to contract compliance requirements
Strong attention to detail coupled with an attitude of perseverance and a proven track record of being able to follow through / complete a project
Good verbal and written communication skills
High level of organization and time management skills while working in an extremely fast-paced environment
Ability to work independently, multi-task, and prioritize
Flexible, adaptable, detail-oriented, and self-motivated
Basic knowledge of Microsoft Word, Excel, Outlook, and modular accounting platforms (i.e. Sage, Viewpoint, PENTA)
Blair Fire Protection is an Equal Opportunity Employer.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Project Coordinator?
Sign up to receive alerts about other jobs on the Project Coordinator career path by checking the boxes next to the positions that interest you.
