Executive Assistant to the President and CEO

***THIS IS NOT AN ENTRY LEVEL POSITION. APPLICANTS LACKING SUFFICIENT RELEVANT EXPERIENCE WILL NOT BE CONSIDERED AND SHOULD NOT APPLY.***

CORE DOMAINS

• Managing Executive Office Workflow and Personal Priorities (50%)
• Scheduling & Planning of Travel, Meetings, and Strategic Events (30%)
• Light Bookkeeping & Financial Reporting (20%)

Position Overview: The Executive Assistant to the President and CEO provides high-level executive support in a one-on-one working relationship with BlaqOut’s CEO and serves as a liaison with the Board of Directors. This role is critical in managing both professional and personal dimensions to optimize the CEO's effectiveness and personal well-being. Responsibilities include orchestrating strategic meetings, organizing comprehensive travel itineraries, handling sensitive correspondence, scheduling personal and family commitments, and facilitating certain financial operations. The position demands creativity and the ability to thrive in an environment that is mission-driven, community-oriented, entrepreneurial, high- performing, and fast-paced. The ideal candidate will exercise good judgment in a variety of situations and possess strong written and verbal communication, administrative, and organizational skills, with the capacity to maintain a realistic balance among multiple priorities. Working under pressure at times, the Executive Assistant must handle a wide array of activities and competing priorities with discretion. This position also supports the Chief of Staff in coordinating the CEO’s involvement in BlaqOut’s administrative and financial affairs, impact and engagement efforts, strategic plan implementation, initiative/program development, and community partnerships, ensuring the CEO can devote full attention to leading with excellence while maintaining a balanced personal life.

ESSENTIAL DUTIES

Administrative

• Provide support to the President and CEO that ensures outstanding internal and external communication and responsiveness.
• Provide stellar calendar management; prioritize inquiries and requests, triage/troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements .
• Conduct research and analysis on issues of interest to the President and CEO
• Manage scheduling and travel logistics for the President and CEO or other staff asdirected.
• Prepare and edit correspondence, presentations, reports, and memos.
• Complete expense reports and manage correspondence with vendors, as necessary.
• Lead/support planning of various meetings and event logistics.
• Serve as a liaison to the Board of Directors and act as Assistant Secretary of the boardwith responsibility for compiling and disseminating meeting minutes.
• Maintain quality filing and communications systems including contact management,document management, and archiving.
• Assist the President and CEO with managing accounts payable and accounts receivable.
• Support the President and CEO with donor/funder relations and other administrative tasks and perform other duties as assigned.

Personal

• Manage personal commitments of the President and CEO including family engagements, health appointments, and home maintenance schedules, ensuring a well-balanced personal life that supports peak professional performance.
• Coordinate personal travel and leisure activities, meticulously planning to ensure restorative breaks that enhance focus and productivity at work.
• Handle personal financial management, including budgeting, payments, and investment oversight, to ensure financial stability that allows the President and CEO to give undivided attention to professional responsibilities.
• Oversee coordination of family events and social obligations for the President and CEO, ensuring smooth management of personal commitments, thereby reducing stress and enhancing overall well-being.
• Act as a liaison for personal projects and philanthropic activities, ensuring alignment with the President and CEO’s values and mission, thus enriching professional fulfillment and effectiveness.
• Effectively manage assigned personal affairs to maintain high performance and reduced stress, which directly impacts professional success of the President and CEO.

MINIMUM QUALIFICATIONS

Qualified candidates will possess one or more of the following:

• Bachelor’s degree with at least two (2) years of relevant work experience;
• Associate’s degree with at least three (3) years of relevant work experience;
• High school diploma/equivalent with at least five (5) years of relevant work experience; or,
• A combination of education and experience appropriate for the needs of this role.

TRULY EXCEPTIONAL CANDIDATES NOT MEETING THESE CRITERIA ARE STRONGLY ENCOURAGED TO APPLY. PRIOR C-SUITE EXPERIENCE SUPPORTING TOP EXECUTIVES/LEADERS IS A PLUS.

PERSONAL CHARACTERISTICS

The Executive Assistant to the President and CEO will be/have:

• Committed to and enthusiastic about BlaqOut’s mission and programs;
• Use sound judgment and proper discretion in all matters related to the President and CEO;
• Respectful of, and cooperative with, multicultural and diverse populations;

Strong relationship-building skills; straightforward and self-assured; one who shares information readily, listens as well as gives advice and respects the abilities, ideas, and opinions of others; diplomatic and empathic;

• Strong ability to analyze social power and identify structural oppression and privilege;
• Creative and adept at planning, prioritizing, organizing and following through; highly energetic and able to balance multiple competing priorities;
• Emotionally mature with a sense of humor; not easily offended by constructive criticism;
• Organizational abilities and critical thinking skills including logic and analytical ability; and,
• Industrious with an ability to work independently or with a team.

KNOWLEDGE/SKILLS/ABILITIES AND OTHER QUALIFICATIONS

• Demonstrate unconditional positive regard to clients and coworkers and conduct all aspects of the role with a focus on exceptional internal and external customer service;
• Excellent analytical ability, written and verbal communication skills; ability to summarize complex issues clearly, concisely and quickly;
• Excellent interpersonal skills, working collaborative as part of a cohesive team;
• A high degree of personal integrity, sound judgment, tact, and discretion;
• Ability to manage multiple complex processes and track activities and outcomes tosuccessful conclusion; ability to adhere to strict deadlines;
• Comfortable with a high degree of autonomy and a small office environment;
• Skilled in iOS, Google Workspace and project management tools (e.g., Asana, Slack);
• Exceptional attention to detail, including problem-solving and decision-making skills.

ABOUT THE PRESIDENT AND CEO

D. Rashaan Gilmore, President and CEO of BlaqOut and Emmy award-winning media personal- ity, has carved a niche as a dynamic leader and sought after speaker and writer, having estab- lished himself as a respected advocate for marginalized communities. His innovative leadership spans from directing significant HIV prevention initiatives to earning accolades like the 2020 Robert Wood Johnson Foundation Health Equity Award and multiple Emmy Awards for his PBS television show "Flatland." Known for his wit, generosity, and humor, Rashaan’s approach blends entrepreneurial zeal with strategic thinking, fostering an environment that is both high- performing and intentionally creative. As a community connector and multi-passionate neurodivergent, his varied interests and methods inspire excellence and innovation, enriching all team endeavors.

NOTICE

BlaqOut, Inc. is an equal opportunity employer. Background and reference checks will be con- ducted. Completing an application does not guarantee employment. We prohibit discrimination on the basis of actual or perceived HIV status, race, ethnicity, color, religion, sex, sexual orienta- tion, gender identity, age, national origin, physical or mental disability, or veteran status. We are committed to recruiting, employing, and promoting qualified People Living with HIV (PLWH) and populations most disproportionately impacted by the HIV epidemic including gay, bisexual, same-gender loving (SGL) men, Transgender and gender non-conforming persons, Latinx persons, cisgender Black women, differently-enabled persons, or those experiencing poverty.

***THIS IS NOT AN ENTRY LEVEL POSITION. APPLICANTS LACKING SUFFICIENT RELEVANT EXPERIENCE WILL NOT BE CONSIDERED AND SHOULD NOT APPLY.***

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Executive administrative support: 2 years (Required)

Ability to Commute:

• Kansas City, MO 64111 (Required)

Ability to Relocate:

• Kansas City, MO 64111: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $65,000