What are the responsibilities and job description for the Business Services Coordinator position at BLaST - North Office?
SUMMARY:
The Business Services Coordinator supports the financial and operational functions of the Intermediate
Unit by coordinating and assisting with business services, financial management, procurement, and
compliance tasks. This role plays a key part in ensuring the effective and efficient use of resources in
alignment with IU goals, policies, and state/federal regulations. This exempt position provides support
to the Director of Management Services, Executive Director other IU Business Office staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist in budget development, monitoring, and reporting for IU programs and services. Assist in preparing E-Grants applications.
- Manage contract and service agreement documents and coordinate updates to these documents when necessary.
- Provide support and data conversion assistance as needed.
- Provide contracted consulting services in member school districts and for other clients as needs arise.
- Assist the Director of Management Services and Executive Director with special projects that require additional support.
- May assist in day-to-day business operations, including accounts payable, accounts receivable, purchasing, and payroll processing.
- Prepare financial reports, statements, and documentation for internal use, audits, and external stakeholders.
- Ensure compliance with all relevant laws, regulations, and IU policies, particularly related to financial transactions and record-keeping.
- Support procurement processes including bid preparation and contract administration.
- Maintain accurate financial records.
- Collaborate with Division Director’s and Supervisors to provide financial information, training, and support as needed.
- Coordinate audit preparation and assist auditors with necessary documentation and inquiries.
- Assist with grant management, including budget tracking, financial reporting, and adherence to grant guidelines.
- Provide supervision or support as assigned for both internal and external services offered.
- Acts as a client support specialist to those the IU serves.
- Perform other related duties and responsibilities as assigned by the Director of Management Services or Executive Director.
Salary : $45,000 - $55,000
