Administrative Assistant

POSITION OVERVIEW

The position supports administrative functions under the guidance of the Controller. Responsibilities encompass diverse tasks including liaison work with the Property Owners Association, Design Review Committee, and supporting financial and HR operations. Essential duties involve maintaining communication, conducting research, executing special projects, and assisting in various accounting and administrative tasks. This dynamic role requires versatility, attention to detail, and proactive engagement across multiple facets of the organization.

CLUB OVERVIEW

At the heart of Blessings Golf Club (Ranked 144 by Golf Digest’s America’s Second Hundred Greatest Golf Courses) is an environment designed to promote a welcoming atmosphere to enjoy time with family and friends, complimented by great golf.

The impeccably maintained course stretches to over 7,900 yards from the back tees and plays through two distinct landforms-the Clear Creek floodplain and a plateau that rises to 65 feet above the floodplain where it is bisected by a series of ravines. Both the outward and inward nines climb up and down between the two topographies, creating drama and variety on each hole. The course was originally designed by architect Robert Trent Jones, Jr. with a redesign recently completed by noted architect Kyle Phillips.

The clubhouse, a Marlon Blackwell design, has won numerous awards including recognition by Architectural Digest as one of the top golf clubhouses in the world. Amenities include a well-appointed golf shop, outstanding locker facilities, multiple dining venues and a full-service pool area.

ESSENTIAL DUTIES

· Work collaboratively with the Controller, Accounting Assistant, as well as Club leadership staff.

· Performs Design Review Committee (DRC) duties that include typing, copying, composing routine correspondence, and taking meeting minutes.

· Oversee the Club’s weekly and monthly newsletters creation and communication schedules.

· Completes special projects and related duties as assigned by the General Manager and Controller.

· Assists with accounts payable/receivable, member billing, credit card reconciliations, workman’s comp, and Cash Reports.

· Assists in reviewing and processing approved invoices including updating the general ledger.

· Maintains record keeping and filing systems.

· Assists in the reconciliation of accounts payable, vendor statements and various general ledger accounts as needed.

· When needed, prepares and processes member payment deposits, and Accounts Receivable statements.

· Assists in planning and executing HR responsibilities, initiatives and programs that support business objectives.

· Assists in the planning and coordination of departmental safety training programs.

· Assists the Maintenance Director with organization and paperwork.

· Regular and reliable attendance.

QUALIFICATIONS

A , preferably within an upscale environment (resorts, fine dining, or private equity golf clubs). NOTE: While having a strong preference for those who have experience in the member-focused club environment, individuals at well-recognized clubs and establishments will be considered for this role. A working knowledge of bookkeeping is a must.

EDUCATION

Accounting/Bookkeeeping is a must.

Private golf club and/or community experience is preferred but not required.

PHYSICAL DEMANDS

Frequently sits, uses hands, reaches with arms and hands, talks, or hears. Occasionally stands, walks, climbs, balances, stoops, kneels, crawls or crouches. Occasionally lifts up to 25 pounds.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, owners, suppliers, members, and employees.

COMPUTER SKILLS

Strong working knowledge of various computer software programs (Microsoft Word, Excel)

Job Type: Full-time

Pay: $17.50 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Must be able to pass a drug test due to confidential information.

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 2 years (Preferred)

Ability to Commute:

• Fayetteville, AR 72704 (Preferred)

Ability to Relocate:

• Fayetteville, AR 72704: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20