Human Resource Specialist

Description

Position Description 

This position provides first-line assistance to external and internal employees, applicants, and the public regarding general human resources recruiting and benefits matters. The HR Specialist will utilize our Human Resources database systems for recruiting and onboarding employees while meeting all new hire HR and compliance related goals for Blessings4Ever Home Care Agency. The HR Specialist will be the frontline position to answer questions on HR recruiting and onboarding related inquires internally and externally, provide standard policy/procedural information, and perform routine problem resolution on related HR matters. The Human Resources Specialist will be responsible to assist with the administration and operational support for external employee benefits, performance management, maintaining employee records, unemployment compensation, and overall employee relations. The HR Specialist will provide professional and confidential support to the Human Resources team and advise external employees on HR policies and procedures.

Primary Responsibilities:

Recruiting/Onboarding

• Responsible for full cycle hiring of internal employees: including recruitment, interviews, work-history and reference verification as well as maintaining a pipeline of new candidates in the Paycom and HHA systems. 
• Responsible for new-hire procedures: including organizing employee orientation, creating new employee files, administering employee handbooks and ensuring all necessary paperwork is properly completed and submitted to appropriate persons
• Completes employment verification, references, and background checks for external new hires.
• Responds to all requests for information and telephone inquiries in accordance with established standards and procedures.
• Manages new-hire personal files and HRIS records to ensure they are complete, accurate, and compliant with all applicable laws.
• Ensures that all employee records are maintained and updated with new hire information or changes in employment status
• Proactive in remaining up to date on all relevant changes to internal and external policies, laws and regulations and ensure effective communication throughout the company.
• Provides administrative support for all HR functions.
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources recruiting functions and ensures policies, procedures are clearly explained to external new hires during orientation.
• Meets and maintains HIPAA regulations regarding Protected Health Information (PII).
• Assist with making sure all employee records are filed correctly and kept confidential.
• Assist employees and third parties in a timely manner with requests and/or information.
• Prepare correspondence and memos as needed.
• Maintains confidentiality of all information.
• Assists HR and management team in data collection/analysis for various projects.
• Support any other duties and/or special projects for HR and as assigned.

Benefits

• Administering Benefits Programs: Overseeing health insurance, retirement plans, and other employee benefits.
• Employee Support: Assisting employees with benefits-related questions and issues.
• Compliance: Ensuring all benefits programs comply with federal and state regulations.
• Vendor Management: Coordinating with benefits providers and vendors.
• Enrollment: Managing open enrollment periods and processing enrollments, changes, and terminations.
• Communication: Developing and distributing benefits information to employees.
• Data Management: Maintaining accurate records and performing regular audits of benefits data.

Qualifications

 Will Demonstrate the following Skills/Qualifications:

• Experience with HRIS preferred.
• Ability to work independently with minimal supervision.
• High degree of initiative, follow-through, and organizational skills.
• Experience recruiting and onboarding new employees.
• Experience in HR policies/procedures, recruiting, employee benefits, and labor laws required.
• High level proficiency working with MS Office Suite (Excel, Power Point, Outlook)
• Excellent customer-service delivery with a high degree of professionalism.
• Ability to communicate effectively across all personnel levels both virtually and in-person.
• Ability to collaborate effectively with a solution driven approach across all levels internal and external to the organization.
• Excellent organizational and time management skills.
• Excellent interpersonal, verbal and written, communication skills.
• Thorough attention to detail.
• Strong decision-making and problem-solving skills.
• Must be reliable and adhere to time sensitive matters and deadlines.
• Ability to manage confidential data.
• Able to use initiative and sound judgment within the scope of responsibilities in completing tasks, establishing new procedures, and/or resolving technical challenges.

Education/Experience Requirements

• Bachelor’s degree preferred; or at least 3 years working within Human Resources and Benefits Administration.
• 3-5 years of recruiting and benefits administration required 
• 1-2 years of Administrative Assistant required.
• Demonstrated experience with HRIS system preferred.
• Experience in HR policies/procedures, recruiting, benefits administration and labor laws required.
• At least 1-2 years of experience in a health care or home care environment preferred.
• Bilingual (English/Spanish) highly preferred.

Physical Demands & Environment 

Employee may be required to sit, bend, stoop, use keyboard, see, talk, and hear. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. 

Exclusion from Federal Programs

Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Chief of Staff, if he/she is threatened with exclusion or becomes excluded from any federally funded program.

This job description is not to be misconstrued to represent an all-inclusive list of duties and/or responsibilities. Blessings4Ever Home Care Agency reserves the right to make changes to the job description based on business need at any time, with or without prior notification. 

Blessings4Ever Home Care Agency is an Equal Opportunity Employer