Executive Assistant (Public Health)

BLH Technologies, Inc., an award-winning company specializing in public health, communications, technology, and safety monitoring solutions for Federal and commercial clients, is seeking an Executive Assistant to support our Federal clients on location in Bethesda, MD. The Executive Assistant will be a responsible for providing a wide range of administrative duties for our client's senior-level leadership in a fast-paced office environment.

Duties :

Set up and format spreadsheets, gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for updates to programs, policies, and activities.

Maintain calendars, coordinate meetings, workshops and training courses for staff, schedule conference rooms for multiple staff.

Provide support with timekeeping duties.

Track, record and direct manuscripts to reviewers.

Arrange for staff members to represent the organization at conferences and meetings, establish appointment priorities, and reschedule or refuse appointments or invitations if appropriate.

Note commitments made during executive level meetings and arrange for staff implementation.

Compile data to create and maintain slides for presentation.

Read outgoing correspondence for executive level approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve concerns that might arise.

In the executive level's absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.

Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.

Provide products / documents related to any / all work activities.

Coordinate the preparation of a variety of items such as travel requests, professional ser- vice orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual / mass mailings, correspondence, re- ports and various forms.

Coordinate the printing and conversion of paper documents to electronic files and maintain administrative databases.

Qualifications :

Bachelor's degree in Library Administration, Health Sciences, Communications, Business Administration or related discipline. Minimum five (5) years of experience in a related field.

Knowledge of NIH NBS / Gelco travel system, NIH procurement processes, and NIH timekeeping system.

Knowledge of Microsoft Office Suite (MS Word, Excel, Outlook, Teams), SharePoint

Strong interpersonal / communications skills, both oral and written.

Excellent analytical, organizational and time management skills