What are the responsibilities and job description for the Administrative Assistant - Executive Dean position at Blinn College?
To provide a variety of efficient services to the Executive Dean -RELLIS Campus.
Required Quals Summary
High School Diploma or Associates Degree. 3-5 years administrative support experience. Practical and working knowledge of Word, Excel, Outlook; excellent verbal and written communication skills; maintain confidentiality.
Special Notes To Applicants
This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverage’s can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.state.tx.us/New-Employee/Insurance/. Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, thanksgiving and Christmas break (approx. 25 days per year)
Quick Link https://employment.blinn.edu/postings/12261
Position Details
Principal Accountabilities
Principal Accountabilities
1. Receive incoming visitors and calls – by providing information and answering questions/requests from visitors, employees, and students and directing to appropriate resources.
2. Plan and coordinate professional meetings and conferences – by organizing events and setting up travel arrangements.
3. Monitor inventory and purchasing – by verifying budget balances, budget transfers, and preparing purchase requisitions.
4. Coordinate the Executive Dean’s calendar – by entering events, checking availability, and sending calendar invitations.
5. Ensure that printers, copiers, and other office equipment are “user ready” – by stocking and replenishing paper, printer cartridges, etc.
6. Assist employees with initiating and submitting maintenance and information technologies request forms.
7. Work with Executive Dean to maintain effective and efficient office processes.
8. Establish and maintain strong working relationships with internal and external partners.
9. Effectively communicate and monitor incoming and outgoing emails.
10. Assist in coordinating and planning events that utilize Blinn facilities at Texas A&M-RELLIS.
11. Handle confidential information appropriately, as needed.
12. Other duties as assigned.
Minimum Qualifications
Minimum Qualifications
1. High school diploma or GED.
2. 3-5 years administrative support experience.
3. Current driver’s license.
4. Proficient in Microsoft Office Suite.
2. 3-5 years administrative support experience.
3. Current driver’s license.
4. Proficient in Microsoft Office Suite.
Minimum Competencies
Minimum Competencies
1. Effectively communicate with supervisors, peers, and subordinates – by telephone, in written format (letters/memos/emails/instant messaging [IM]), and in person.
2. Perform administrative activities as detailed in the principal accountabilities with a high degree of accuracy and attention to detail.
3. Interface with computers and essential software to create documents, spreadsheets, databases, PowerPoint presentations, etc. at a mastery level.
4. Observe, receive, process, and collect information from all relevant sources to disseminate in an organized and effective manner.
5. Establish and maintain effective and constructive interpersonal relationships with both internal and external stakeholders.
6. Organize, plan, and prioritize multiple work projects – by setting goals and timelines – with limited supervision and with a high degree of accuracy.
8. Think creatively – and thus develop, design, or create new applications, ideas, relationships, systems, or resources – to improve the efficiency and effectiveness of the Office of the Executive Dean.
9. Keep up-to-date on technical skills in order to apply new knowledge to job tasks.
10. Meet all deadlines and directives of the Executive Dean.
11. Maintain awareness of campus and employee schedules and classroom/lab utilization, as requested.
14. Strong written and verbal communication skills.
15. Provide friendly customer service.
Preferred Qualifications
Preferred Qualifications
1. Associate or Bachelor’s degree.
2. Eight years of experience in an office environment performing similar essential duties.
3. Experience with MyBlinn, Banner, Ad Astra, Teams, and other software programs used by Blinn College.
2. Eight years of experience in an office environment performing similar essential duties.
3. Experience with MyBlinn, Banner, Ad Astra, Teams, and other software programs used by Blinn College.
Preferred Competencies
Preferred Competencies
1. Ability to work effectively with others in a dynamic work environment. Self-disciplined with strong organizational and planning skills.
2. Experience with purchase requisitions and travel arrangements.
2. Experience with purchase requisitions and travel arrangements.
Working Conditions
Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)?
No
If 'Yes', please explain
No
Physical and Mental Requirements
Physical and Mental Requirements:
Light lifting, under 15 lbs., Light carrying, under 15 lbs., Walking, Standing, Sitting, Operating office equipment, Seeing, Identifying colors, Depth perception, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time
Custom Text One
Environmental Requirements
Environmental Requirements:
Travel by car (enter percentage of time in below field), Working closely with other, Working alone
Custom Text Two
5%
