Division Operations Coordinator

Requisition Number 2024073P Position Title Division Operations Coordinator Salary Range $43,028 yr DBM Rating C41 Job Type Full Time Job Category Professional/Staff Anticipated Start Date 03/24/2025 Campus Bryan Application Deadline Extended Open Deadline FLSA Exempt Security Sensitive? Yes Work Hours 8-5

Position Summary Information

Objective

The Division Operations Coordinator is responsible for carrying out all administrative and managerial tasks for the division. The position will also produce and analyze reports and data information to assist Division leadership in making decisions on enrollment, registration, and operational issues.

The position will also assist students related to: selection of majors, course enrollment, and transfer information.

Required Quals Summary

• Bachelor's Degree
• Experience with data analysis
  
  

Special Notes To Applicants

It is imperative that all fields of this application form be properly filled. This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverages can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.texas.gov/PDFs/NEBG-HE.pdf Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday's, spring break, Thanksgiving and Christmas break (approx. 25 days per year)

Quick Link https://employment.blinn.edu/postings/12152

Position Details

Principal Accountabilities

Principal Accountabilities

• Obtain and maintain an in-depth understanding of the division's measurement criteria and the systems and reports that display and analyze recruitment and retention data while promoting continuous process improvement and increased visibility for the college as it relates to assessment, data collection, and representation in collaboration with other college departments.
• Design, develop, and produce ad hoc reports and analyses by assimilating data from institutional databases and records to support the division Programs; including the maintenance of appropriate records. Ex. Majors Project & Report, Lost Grads, graduation, employment, program review, enrollment comparison figures and student rosters. Prepare complex mathematical comparisons in tabular and graphic format, make recommendation to Dean based on analysis of data.
• Collect assessment documents and ensure that these are turned in on time.
  
  

Implement and oversee data entry of Student Perceptions of Instruction (SPOIs), and alike work.

• Advise students and support enrollment recruitment and retention - including assisting with student registration, directing students to appropriate articulation/transfer agreements applicable to their goals. Draft and update articulation agreements as directed, ensuring compliance.
• Provide Academic Support to the division by ensuring the division has all required documents for faculty credentials, that new faculty have the proper documentation, orientation, and mentoring to successfully meet student needs, monitor the Faculty Load Report for compliance, ensure that course syllabi are posted on the web site within seven days of the class start date, track Official Day Rolls, evaluations, and related items for faculty.
• Keep curriculum, catalog, division web site, degrees/certification plans up to date ensuring compliance with state requirements.
• Provide Division Support - Assists in program coordination, admissions, registration, database maintenance, textbook ordering, graduation activities, Division record keeping, division telephone directory updates, web site updates, mailbox updates, schedule meetings for Deans and Assistant Deans with college constituencies, maintain Division administrative procedures manual, division space usage, and alike duties.
• Call for equipment repairs and HVAC issues in the classroom Inspect rooms and equipment for repairs and maintenance.
• Monitor inventory and purchasing Stock, replenish, ensure working order for copiers, printers, fax machines, etc.
• Help Recruit Advisory Board Members for technical programs. Assist with Advisory Board meetings: at a minimum, twice per academic year.
• Facilitate travel requests for full- and part-time faculty.
• Performs other duties as assigned.
  
  

Minimum Qualifications

Minimum Qualifications

• Bachelor's Degree or higher degree
• Experience with data analysis
  
  

Minimum Competencies

Minimum Competencies

• Excellent customer service skills
• Strong knowledge of Office Suite including Excel, and Access, to produce tabular and graphic reports.
• Ability to multitask and pay close attention to detail.
• Excellent communication skills and customer service and people skills.
• Accountability, Leadership, Assertiveness and Trustworthy
• Analytical Thinking and ability to work comfortably with numbers, and mathematical projections
• Ability to establish and maintain effective working relationships with students, staff, faculty, parents and the general public.
  
  

Preferred Qualifications

Preferred Qualifications

• Bachelor's Degree in a Business or related field.
  
  

Preferred Competencies

Preferred Competencies

• Experience with enrollment, registration, and/or operational issues
• Experience with enrollment data, knowledge of general THECB academic guidelines and/or general understanding of academic issues
• Experience with planning and/or execution of student and faculty travel and/or solid background in band and sports management operational issues
  
  

Working Conditions

Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain

Physical and Mental Requirements

Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Simple grasping, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One

Environmental Requirements

Environmental Requirements: Travel by car (enter percentage of time in below field) Custom Text Two

Must be able to travel to all Blinn campuses on a regular basis.