What are the responsibilities and job description for the Event Coordinator position at Blithewold Manor?
Job Overview:
We are seeking a dynamic and organized individual to join our team as an Event Assistant. The successful candidate will play a crucial role in the seamless execution of ceremonies and events, ensuring a memorable experience for our clients and their guests. This is a seasonal part-time position ranging from 15-25 hours, from May to October, with a primary focus on weekends.
Responsibilities:
- Ceremony Rehearsals and Ceremonies:
- Run and coordinate ceremony rehearsals, ensuring all participants are well-informed and comfortable with their roles.
- Execute ceremonies according to the established plan, ensuring a smooth and flawless experience for the clients and their guests.
- Vendor Coordination:
- Coordinate arrival times with vendors to ensure timely setup and smooth event operations.
- Collect Certificates of Insurance (COIs) from vendors and maintain accurate records.
- Guest Experience:
- Facilitate a positive and enjoyable experience for guests, addressing any concerns or special requests promptly.
- Act as a point of contact for guests, providing information and assistance as needed.
- Decor Setup:
- Assist in the setup of event decor, ensuring it aligns with the client's vision and event plan.
- Collaborate with the decor team to create visually appealing and well-organized event spaces.
- Customer Service:
- Maintain a strong, customer-oriented personality, delivering exceptional service to clients and guests.
- Handle inquiries and concerns with professionalism and a problem-solving mindset.
Qualifications:
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Background in hospitality is a plus.
- Ability to work weekends and irregular hours as per event schedules.
- Positive attitude and a solution-oriented approach.
- Detail-oriented with a focus on delivering high-quality service.
Working Conditions:
- Seasonal part-time position from April to October.
- Weekend availability is mandatory.
- Fast-paced and dynamic event environment.
Job Types: Part-time, Temporary
Pay: From $20.00 per hour
Expected hours: No more than 25 per week
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Evenings as needed
- Evening shift
- Weekends as needed
Experience:
- Hospitality: 1 year (Preferred)
Ability to Commute:
- Bristol, RI 02809 (Required)
Work Location: In person
Salary : $20