B22 Accounts Receivable

Description

Experts in the art of hospitality, the Block22 family of companies create memorable experiences. We are a destination for experiences beyond the ordinary, the heart of downtown Boise

JOB DUTIES:

Grove Hotel - Group Billings

(Works directly with Sales department & Sales Director)

Assist groups with billing adjustments (banquets, tax exemptions, etc.)

Set up direct bills – verify credit through Hotel Credit Association

Keep spreadsheet current of all direct bill accounts

Use Canary for group Credit Card Authorizations for Groups & Legal contracts

Weekly aging – call outstanding customers over 30 days due

Work with delinquent customers for payments

Attend weekly hotel sales meeting – Tues. 11:00 am

Attend weekly Grove Hotel staff meeting – Thurs. 2:30 pm

Process Advanced Group Deposits

Grove Hotel - Other Items

Daily printing & mailing of directly billed invoices (AR Analysis Report)

Review and reconcile credit card statements, including collecting receipts and making journal entries

Review and reconcile banquet revenue postings

Post EFT remittances when received, process deposit checks

Invoice Monthly customers for rent and common area charges

Keep a database of all condo owners/renters & contact information

Invoice condo owners for power & food charges on their account

Ensure all house accounts have been Adjust Off for month-end processes

Format house account folios to PDF files, save to network drive and send to managers

Send delinquent customers to collections, when necessary

Front Desk assistance for room billing issues from guests

Send weekly aging report and outstanding group balances reports to Executives

Process weekly Uber Eats payments

Run shift report daily and review for discrepancies

Hotel 43 LLC (Monthly Only)

Invoice monthly to Chandlers LLC for Rent and CAM charges

Deposit and record payments from Chandlers LLC

Deposit various checks for approved direct bills

Help with various Group or Contract billings as needed

Use Canary for group Credit Card Authorizations for Groups & Legal contracts

Capitol & Front Garage LLC (Monthly Only)

Monthly Invoice to Monthly Parkers' and process payment

Reconcile credit card charges to list of current parkers

Provide administrative assistance (Run Reports) for the Manager of the Parking garage as needed

Respond to customers as needed

Idaho Central Arena

Daily Box Office Entry

Enter invoice/credit memos (rentals)

Process payments (rentals)

Create bank change orders online via bank system to be delivered via courier (Concession or Event change orders)

Ice rental reconciliation & invoicing (October-May)

Monthly reconciliation of Billing Central AR to General Ledger

Send delinquent customers to collections, when necessary

Special Events – Create invoices from rental deposits

Special Events- Process payments

Idaho Steelheads & Front Street Fights (Idaho Sports Properties, LLC)

Count Chuck-a-Puck money, reconcile with paperwork, create check requests, keep the spreadsheet updated

Monthly cash audit of CAP cash boxes & Sports Zone ticket change bag

Count Fundraiser Voucher sales money, reconcile with check request, invoice/process payment

Create bank change orders online via bank system to be delivered via courier for teams per diem

Send delinquent customers to collections, when necessary

Monthly reconciliation of Billing Central AR

Suite Leases and Sponsorships - Arena & Steelheads (Monthly Only)

Create new Customer Cards in Billing Central

Invoice suite leaseholders and sponsors monthly per schedule

Process payments for sponsorships & suites – either cash, credit card, or check

Requirements

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.