ADMINISTRATIVE COORDINATOR

Location

• Milwaukee, WI
  
  

Bloom is currently seeking an Administrative Coordinator with knowledge in Administrative principles. Our family of engineers is growing, and we would love the chance to see if you fit in with the culture we have built. We believe that any person with enough self-motivation can achieve anything, and that everyone deserves the chance to prove themselves. Every new employee brings with them unique talents and perspectives. We see value in that here at Bloom. We have developed a mentor-mentee culture that allows us to all share our experiences with one another; and in return we can all grow personally and professionally. Where you have shortcomings, others in the company may have strengths. Keep that in mind as you read through our preferred additional qualifications below. We see value in anything you can bring to the table; even if it’s something other than what we have listed here. Bloom Companies, LLC is an Equal Opportunity Employer.Job Description Details

• Maintain office services by organizing office operations and procedures, coordinating payroll, managing correspondence, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Implementing health and safety procedures.
• Assist with Human Resources tasks, such as orientation and employee benefits administration.
• Maintain office efficiency by planning and implementing office systems and layout.
• Contract management coordination for certificates of insurance.
• Review client contracts and sub-consultant contracts per company standards.
• Coordinate new state firm licenses and state filings, renewals, and updates.
• Update diversity certifications with new registrations, annual renewals, and updates.
• Oversee company registrations for conferences and trainings.
• Ability to plan and execute travel arrangements including booking flights, train travel, accommodations, and transportation.
• Schedule and prepare presentation materials for quarterly company meetings.
• Responsible for placing orders for company apparel with suppliers, managing inventory levels, and ensuring the right amount of apparel is available.
• Coordination of company business cards.
• Coordinate Administrative Assistant with personal protective equipment management.
• Coordinate Administrative Assistant with vehicle management.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Establish standards and procedures, measuring results and making necessary adjustments.
• Experience supervising staff, delegating tasks, and providing training and mentorship.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage budgets, track expenses, and ensure financial compliance.
• Ability to plan and coordinate meetings, office projects, such as office moves or events.
• Comfortable with changing priorities and a dynamic work environment.
• Other duties as assigned.
  
  

Requirements

• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Experience in a fast-paced, dynamic work environment.
• Knowledge of accounting principles and financial management.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Strong written and verbal communication skills
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work.
• Must be a self-starter and driven.
• Interpersonal skills to interact effectively with all levels of staff and external contacts.
• Bachelor’s Degree in Business Administration or related field.
• Prefer certification in office management or administration.
  
  

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