What are the responsibilities and job description for the Chief of Staff at a Top-Tier Investor-Backed Venture Fund position at Bloom Talent?
Founder and Managing Partner of a venture fund backed by tier 1 investors is looking for a CoS to holistically support him. Someone senior and experienced who can come in with a framework for how they operate and immediately take things off his plate. This is an incredible opportunity to truly be an exec’s right hand and have a front seat to the inner workings of a unique VC that takes an operational role in their investments. You will have full inbox access ensuring that nothing slips through the cracks and you will be relied on to track action items, meet deadlines, process and gather paperwork, and liaise with external parties. Someone who is proactive and scrappy, can make order out of chaos, and has no problem with personal requests and personal project support. This exec is looking for a long term partnership! 140-180k DOE, hybrid in-office 2 days/week in Palo Alto, benefits to come (you will sort this out), flexible PTO and opportunity for discretionary bonus.
- Monitor the Founder's inbox, flag key threads, draft emails, and ensure important communications are addressed.
- Keep financial records organized, track audits and tax deadlines, and coordinate with accountants, legal teams, and financial advisors.
- Plan and manage logistics for private dinners, networking events, and gatherings, ensuring smooth execution, guest arrangements, and vendor coordination.
- Act as a client-facing presence, facilitate connections with industry leaders, schedule meetings, and assist with outreach and networking efforts.
- Conduct research, provide meeting briefings, and support proactive outreach initiatives.
- Manage orders, coordinate deliveries of supplies and artwork, and oversee office maintenance.
- Handle creative projects, sourcing designers and ensuring execution.
- Assist with personal tasks such as doctor’s appointments, health insurance, major purchases, and timely follow-ups.
- Support the Founder in optimizing daily efficiency and maintaining a high-performance lifestyle.
- Strong ability to manage multiple tasks, balance high-level planning with detail-driven execution, and execute with precision.
- Trustworthy with confidential information and aligned with a high-integrity culture.
- A self-starter who anticipates needs, takes initiative, and solves problems independently.
- Skilled in gathering, synthesizing, and presenting information concisely, with experience in preparing reports and insights for decision-making.
- Personable, professional, and adept at engaging with high-level individuals while navigating diverse environments.
- Adaptable to a dynamic, informal work style and comfortable working with a direct, results-driven executive.
- Able to shift responsibilities as needed, handle a wide range of tasks, and work in a hybrid setup (two in-office days per week).
- Experience supporting a founder, executive, or high-growth leader preferred; startup or fast-paced environment experience is a plus.
