What are the responsibilities and job description for the Executive Assistant to COO at EdTech Startup position at Bloom Talent?
EdTech startup with HQ in San Francisco is looking for an Executive Assistant to support their COO. This is a great opportunity to join a mission-focused team in a high-growth phase. As a right hand to the Executive, you'll manage complex calendars, coordinate cross-functional projects across teams, prepare and drive meeting agendas and presentations, and assist with off-site planning and company retreats. Someone with a strategic mindset and strong problem-solving skills who gets energy from both executing day-to-day tasks flawlessly and driving projects. This is a hybrid role, 3 days/week based in the Dogpatch neighborhood of SF. 150-180K DOE benefits and flexible PTO.
Responsibilities:
- Proactively manage COO's calendar including prioritization and complex scheduling with various stakeholder levels while anticipating needs before they arise.
- Serve as a key liaison between the COO and internal/external stakeholders. Maintain clear communication channels, keeping the Executive informed of status updates.
- Take ownership of meeting prep by driving agendas, gathering materials, drafting presentations, highlighting key discussion points, and noting follow-up actions.
- Drive cross-functional project success by proactively gathering materials from stakeholders and ensuring materials are as expected.
- Book travel arrangements and meeting logistics.
- Support planning of team off-sites, including venue selection, schedule of events, and logistics management.
- Collaborate with the People team on company retreat planning, providing creative input on unique experiences and venues.
Qualifications:
- 4 years of experience as an Executive Assistant in a fast-paced, startup environment.
- Proven experience in project management with a strong ability to follow up, stay hyper-organized, and ensure deadlines are met.
- A self-starter with an operations-oriented mindset and a proactive approach to problem-solving.
- Demonstrates speed, urgency, and agility in managing tasks and adapting to changing priorities.
- Flexibility and adaptability to take on tasks outside the defined role when necessary to achieve goals.
- Excellent communication skills, with a proactive approach to keeping stakeholders informed of project and task statuses.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
