What are the responsibilities and job description for the Senior Executive Assistant to CEO at Robotics Company position at Bloom Talent?
Cutting-edge robotics company transforming shipping logistics is looking for a Senior Executive Assistant to support their CEO. This is an incredible opportunity to join a mission-driven team that values innovation while making an impact on people’s lives all over the world. As a partner to the CEO, you'll masterfully manage busy calendars and communications, prioritize competing demands, and orchestrate high-stakes meetings to maximize leadership effectiveness. You will provide holistic support to the Executive to ensure his professional and personal lives are running efficiently. Someone with strong communication skills, intellectual horsepower, with a high EQ. This is fully in-office based in South San Francisco with the ability to join weekend morning standing meetings. 200-240K DOE competitive health benefits, equity, catered lunches, and unlimited PTO.
Responsibilities:
- Strategic administrative and organizational support to the CEO.
- Proactively manage the CEO's complex calendars, arrange meetings, and schedule appointments. Adapt to changing needs and priorities.
- Manage incoming and outgoing email communications with high attention to detail. Prepare written responses on behalf of the CEO, engage with internal and external stakeholders, and facilitate cross-functional communication, and handle routine emails independently.
- Provide meeting preparation and support for the CEO to run effective meetings. Take notes, create action items, and track deliverables.
- Coordinate logistics and materials for meetings, including agendas, action items, and general flow, to guarantee each meeting's success.
- Attend daily (including weekend) standing meetings with the CEO and stakeholders to review critical issues.
- Arrange travel and transportation. Develop itineraries and agendas, book backup flights to ensure travel plans remain intact, and coordinate trip meeting logistics.
- Eliminate obstacles that prevent the CEO from operating efficiently. Proactively and independently solve problems, manage resources, and ensure tasks and assignments are completed on time.
- Plan and manage logistics for meetings, company events, etc.
- Assist with personal support as needed to support the CEO holistically.
- Previous 5 years of experience as an Executive Assistant supporting a C-suite leader and working in a fast-paced environment.
- Excellent communication skills. You are a strategic and clear communicator, both verbally and written.
- High EQ and can anticipate needs, think critically, and offer solutions to problems with a high level of professionalism, confidentiality, and impeccable judgment.
- You are an inbox-zero type and extremely responsive in communications.
- Ability to anticipate needs, a forward thinker, and comfortable with ambiguity.
- Ability to intuitively shift gears quickly as priorities change. Ability to multitask and work cross-functionally. You excel at managing multiple priorities and have a strong ability to be flexible as needs shift.
- Strong organizational skills with great attention to detail.
- Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
