What are the responsibilities and job description for the Senior Executive Assistant to CEO at Top SaaS Company position at Bloom Talent?
Unicorn SaaS company is looking for a strategic Senior Executive Assistant to support their CEO. This is a great opportunity to join a well-known company with an inspiring leadership team and be a right hand to the CEO. As an operational partner the CEO, you’ll manage the Executive’s day-to-day while also leading strategic projects and operational initiatives to support the organization. Someone with strong project management skills, who will maintain a pulse on the organization, and has a high EQ. Must have proven experience in supporting CEO's through a high-growth phase in a startup environment. This is a hybrid role, San Francisco preferred with willingness to travel as needed. 200-240K DOE equity, amazing health benefits, 401k with matching, unlimited PTO, and other great perks!
Responsibilities:
- Strategic administrative and organizational support to the CEO.
- Proactively manage the Executive's complex calendars, arrange meetings, and schedule appointments.
- Coordinate a high volume of domestic and international travel. Create detailed itineraries to ensure seamless travel.
- Manage incoming and outgoing email communications. Prepare written responses on behalf of the Executive, engage with internal and external stakeholders, and facilitate many areas of cross-functional communication.
- Provide meeting preparation and support for the CEO to run effective meetings. Drive agendas, take notes, create action items and track deliverables.
- Coordinate logistics and materials for investor and board meetings, including agendas, presentations, and general flow, to guarantee each meeting's success.
- Expertly manage projects such as QBR planning, customer conference logistics, etc.
- Produce key communications for the Executive including, presentations, updates, and other correspondence.
- Eliminate obstacles that prevent the Executive from operating efficiently. Proactively and independently solve problems, manage resources, and ensure tasks and assignments are completed on time.
- Plan and manage logistics for company events, offsites, and meetings.
- Process expense reports and receipts.
- Light personal assistant support (less than 10%) as needed.
- 5 years of experience as an Executive Assistant supporting C-level executives in dynamic, high-growth environments.
- Experience in start-up environments with a focus on scaling operations and supporting executives through hyper-growth phases.
- Exceptional organizational and project management skills, with the ability to manage complex schedules, priorities, and operational initiatives independently.
- Strategic mindset with the capability to streamline processes, maximize executive efficiency, and maintain predictable operational rhythms.
- High EQ with the ability to navigate sensitive situations and communicate effectively across all levels of the organization.
- Strong interpersonal skills with a polished and professional communication style.
- Detail-oriented and proactive, with a forward-thinking approach to anticipating needs and solving problems before they arise.
- Adaptable and capable of shifting gears quickly as priorities evolve.
- Comfortable managing a mix of professional and minor personal assistant tasks with flexibility and discretion.
- Thrives in high-pressure, fast-paced environments with a low-ego, high-intensity work ethic.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
