Production Coordinator (creative/photo/video shoots) | Poppy & Peonies

Bloom is a full-service workplace design consultancy representing Poppy & Peonies on their search for a Production Coordinator to join their team. As Talent Advisors, we will be the liaison between Poppy & Peonies and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!

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Hi, I’m Natalie Dusome, Founder and CEO of Poppy & Peonies, a fun and energetic brand that believes styles and function should co-exist. We’re passionate about creating practical pieces that help make life a little easier and lighten the load, literally. 

Building Poppy & Peonies has been a wild adventure. The journey began when my daughter Poppy was born and my accessories no longer worked with my new life as a mom, I needed bags with pockets and organization that looked cool and had functionality.  I couldn’t find it, so I decided to create it, and in 2015 Poppy & Peonies was born. 

We’ve come a long way in five years – from filling orders in my basement to appearing on Dragons’ Den, and now, expanding into new product categories and collaborating with some exciting influencers and brands. I’d be lying if I said it’s been nothing but smooth sailing, but thanks to our incredible community, we’ve never felt more loved and supported! 

We believe in our responsibility to care for our environment and we are passionate about preserving the health and welfare of our planet, and the animals that live on it. All of our bags are made from high-quality vegan leather, and our entire product line is vegan, cruelty-free, and PETA-approved. We ship our products plastic-free and we use a combination of recycled, compostable, and biodegradable materials to mitigate shipping waste, and we are constantly looking for new ways to make our products and supply chain more sustainable to reduce our carbon footprint.

About the Role

As our Production Coordinator, you’ll be the driving force behind the seamless execution of all brand photoshoots at Poppy & Peonies. Reporting to the VP of Marketing, you'll own the planning, logistics, and execution of visual content production, ensuring every shoot is delivered on time, on budget, and aligned with our creative vision.

You’ll collaborate closely with the creative, marketing, and product teams to translate concepts into compelling visuals. From managing styling samples and location bookings to coordinating vendors and timelines, you’ll bring order to creative chaos - and turn bold ideas into beautiful results.

Who you are

You thrive in the fast-paced world of lifestyle photoshoots.

You have a sharp eye for detail and a deep love for visual storytelling.

You're as comfortable coordinating call sheets and vendors as you are supporting creatives on set.

You love the behind-the-scenes energy that makes a brand shine.

• Leading all logistics for photoshoots, including scheduling, call sheets, transportation, and timelines.
• Sourcing and securing vendors such as studios, photographers, equipment rentals, and hair & makeup artists.
• Managing samples and styling products — including steaming, organizing, and coordinating returns.
• Creating and distributing pre-production materials like mood boards, shot lists, and production schedules.
• Coordinating with creative, marketing, and product teams to align on shoot objectives and vision.
• Acting as the point of contact on set to ensure smooth day-of execution and real-time problem-solving.
• Maintaining a detailed production calendar and tracking shoot-related deadlines.
• Overseeing post-shoot organization, including file delivery, asset management, and tracking usage rights.
• Contributing to creative ideation and recommending new approaches informed by industry trends.
• Supporting social media content capture and behind-the-scenes documentation when needed.

• You have experience in shoot production, content creation, or creative operations—preferably in fashion, lifestyle, or ecommerce.
• You are an excellent communicator and collaborator who can manage multiple moving parts with ease.
• You have strong project management skills, with the ability to prioritize and pivot in a fast-paced environment.
• You have experience managing timelines, budgets, and external vendors.
• You are passionate about storytelling through visual content and bringing creative concepts to life.
• You have an eye for detail and thrive in structured, well-organized workflows.
• You are calm under pressure and proactive in solving day-of challenges.
• Your background may include photography, styling, or creative direction (a strong asset but not required).
• You are a team player who brings positive energy and a solutions-first mindset.

• Video screen with Agnes, Talent Advisor from Bloom
• Video Interview with Sola Desgagne (VP, Marketing)
• Take Home Assignment
• Video Interview with Natalie Dusome (Founder CEO of Poppy & Peonies)
• Reference Checks
• Offer

• This role is based in our Vancouver, Canada office and will be a mix of remote and in-person. Additionally, the position involves domestic and international travel for photoshoots, events, and team retreats.

• Annual Salary ranges from $70,000 - $80,000 CAD
• 3 weeks of paid vacation per year
• 5 additional flex days
• Summer Fridays
• $1,500 CAD annual health spending account
• $250 CAD annual period & menstrual budget
• $1,000 CAD annual allowance towards Poppy & Peonies product 
• $400 CAD home office setup allowance

Like Bloom, Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, Hiring Managers will not respond to any personal messages regarding this role or other opportunities. To apply, please submit your application via Bloom.

How we Hire

Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, the team at Poppy & Peonies will not be responding to any personal messages regarding this role or other opportunities.

Poppy & Peonies is a proud equal opportunity workplace that is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that Poppy & Peonies believes in.

Poppy & Peonies is committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application or email agnes@buildwithbloom.com.

Salary : $70,000 - $80,000