ABA Scheduling Coordinator and Administrative Assistant

Blooming Behavior Services provides evidence-based Applied Behavior Analysis (ABA) therapy for children on the spectrum or with developmental disabilities. We strive to provide the best treatment possible for our clients. Come Bloom with us and change a family's life.

We are looking to hire a Scheduling Coordinator and Administrative Assistant in San Diego who wants to join a growing company and utilize their experience to make a significant impact on their fellow employees’ lives and the families we serve.

This is a full-time role requiring 30-40 hours of work per week. The position follows a hybrid schedule, with four days in the office and one optional work-from-home day each week. Our office is conveniently located in Mission Valley.

What you will do:

• Determine solutions and fill client and staff scheduling needs based on collaboration with Behavior Analysts and Clinical Directors
• Update client and staff availability in Central Reach
• Ensure schedules and timesheets are up-to-date across clients and employees
• Update client caseload spreadsheet with incoming schedule changes
• Address concerns with filling schedules/communication directly with the scheduling supervisor
• Report cancellation and census data to the regional director on a weekly basis
• Evaluate staffing needs per region and coordinate needs with Talent Acquisition
• Assist with procedure and training development related to role
• Regularly communicate with families regarding scheduling needs
• Assist with office administration tasks related to inventory, materials management, and meeting reservations
• Assist with new employee onboarding and orientation
• Other duties as assigned include but are not limited to assisting with faxes, client authorizations, and patient intake.

• High school diploma or GED
• Proficient in software systems including Excel, PowerPoint, and G-Suite
• Must have medical office experience with scheduling for a hospital, ER/OR, or mobile clinical staff
• This position requires the ability to multi-task and pay high attention to detail
• Must have excellent critical thinking, communication, and interpersonal skills
• Proficient in Central Reach and Paylocity Preferred
• Past work history with ABA scheduling is strongly preferred

Benefits of Working at Blooming:

• $18.00- $25.00 / hour - based on qualifications
• Full benefits include Medical, Dental, and Vision insurance through Kaiser Permanente
• Company Sponsored 401k
• Paid Holidays and PTO after 6 months. The employee must be in good standing.
• Casual work environment with GREAT company culture!
• Company events, including social gatherings, brunches, picnics, and more
• Opportunities for advancement