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Office Manager/Bookkeeper

Bloomingdale Chamber of Commerce IL
Bloomingdale, IL Part Time
POSTED ON 12/11/2024
AVAILABLE BEFORE 4/9/2025

Part-time position of 20-25 hours per week. Position is on-site in the office in Bloomingdale, IL.


POSITION FUNCTION:  To assist the President/CEO in conducting the business of and pursuing the mission of the Bloomingdale Chamber of Commerce of supporting local businesses.

 

PRIMARY RESPONSIBILITIES

Member Relations (25%)

  • Membership database management (ChamberMaster training provided)
  • Processing applications and answering inquiries to address members’ needs
  • Tracking member contact updates
  • New member on-boarding


Bookkeeping (35%)

  • Processing all AP/AR including dues investment and event invoicing, credit card processing, collections, and preparation of deposits
  • Reconciling and regular reporting
  • Invoicing membership
  • Quick Books reconciliations and reporting


Event Coordination and Marketing (25%)

  • Assist with details of events (i.e. locations, menus, programs, registration, etc.)
  • Attend events as determined (early morning, evening opportunities may arise)
  • Create and distribute Chamber event notices
  • Track reservations and attendance
  • Send Chamber and member e-blasts, committee notices, etc.
  • Assist with development and distribution of Chamber news and social media promotions


Administrative Duties (15%)

  • Greet visitors. Answer telephone inquiries and provide member referrals
  • Coordinate general correspondence. Oversee incoming/outgoing mail
  • Maintain Chamber office, committee, and event files
  • Order supplies, office upkeep, copier maintenance
  • Coordinate the New Resident Chamber bags
  • Facebook Referrals
  • Manage the Leads ONE group attendance and track leads
  • Coordinate Scholarships
  • Other duties as assigned


QUALIFICATIONS

  • High school diploma required. College preferred.
  • Minimum of 3-5 years of relevant administrative experience in a small, busy office.
  • Positive attitude. Dependable. Works independently. Takes initiative. Professional.
  • Strong interpersonal skills. Strong verbal and written communication skills.
  • Solid attention to detail.
  • Knowledge of Microsoft Office programs required. Knowledge of Publisher, ChamberMaster, Constant Contact, and social media outlets beneficial.
  • Experience with Accounts Payable and Receivable required. Knowledge of and experience with Quickbooks preferred.


BENEFITS

·      Compensation is $18 per an hour.

·      Flexible work schedule of approximately 25 hours per week between Monday thru Friday, 9:00 am – 5:00 pm (negotiable); Occasional extended hours for events.

·      Variety of work remains interesting and challenging.

·      Strong connection to the community.


HOW TO APPLY

Send resume to: Cindy@BloomingdaleChamber.com with Office Manager in the subject line. Applications are being accepted until February 15, 2024 or until a person is hired.

Salary : $18

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