What are the responsibilities and job description for the Executive/Office Assistant position at Blue Ant Media?
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Blue Ant Media is a privately held, international production studio and rights business and channel operator. The company's studio creates and distributes a premium slate of programming, in all content genres, for streaming and broadcasting platforms around the world. Blue Ant Media also operates free streaming and pay TV channels under several media brands internationally, including Love Nature, Cottage Life, Smithsonian Channel Canada, BBC Earth Canada, HauntTV, Homeful, Drag Race Universe, Total Crime, Declassified, Love Pets and Love Drama. Blue Ant Media is headquartered in Toronto, with six international offices in Los Angeles, New York, Singapore, London, Washington and Sydney. blueantmedia.com⼁Instagram⼁LinkedIn⼁X⼁
Our employees are passionate experts in all of our business areas. They are fanatical about creating outstanding content and experiences, and about delivering them on new and evolving platforms. We actively seek new employees who embody our core values. We want them to think big, act with purpose, celebrate creativity, do the right thing, respect one another, and succeed together. We attract creative talents who are optimistic about the evolving future of content and who take pride in recognizing opportunities where others see challenges. At Blue Ant Media, we give them the flexibility to think like entrepreneurs, take ownership of their projects, take risks, and embrace innovation in a rapidly evolving media landscape. Our team members excel at collaborating with internal and external partners by building trusting, respectful working relationships.
Executive/Office Assistant (Washington, D.C. – U.S.)
Love Nature is currently seeking an organized, experienced, and deadline driven Executive/Office Assistant to provide network and administrative support. The person in this position must be flexible, detail oriented, a self-starter, highly organized, collaborative, and able to multi-task with many people and requests.
NOTE: This is not a television production position.
Core Responsibilities and Duties
Executive Assistant Responsibilities
- Assist EVP, Global Channels and Streaming
- Includes scheduling meetings while maintaining accuracy and integrity of calendar as meetings move around, etc.
- Arrange travel bookings and complete expense reporting for EVP
- Includes flights, accommodations, visas (as necessary), ground transport, etc. – overall management of trips.
- Coordinate all market/conference travel for EVP
- Includes standard travel accommodations as above and additionally, market meeting schedule, organization and registration.
- Assist senior level department managers with group meeting set-up, travel plan/itinerary, and expense reporting.
- Build PowerPoint or Google Slide presentations as needed for executive team
- Provide support during meeting by running technology and presentation set-up.
Overall Office Management
- Assist with creating, tracking, updating, and distributing departmental reports and presentation materials.
- Provide financial support including certain vendor set up; purchase order implementation/tracking; budget tracking/invoicing.
- Act as liaison with property management company. Attend and represent Love Nature at all building meetings. Support and communicate with all third-party vendors used in office management.
- Provide general office support and administration (i.e., answering phones, tech issues, photocopy, and office supplies).
- Key contributor in planning and organization of office related events (office wide meetings, catering as needed, etc.), including coordinating itinerary and agendas for out-of-town guests.
- Special projects and work coverage as assigned.
Key Qualifications and Experience
- Bachelor’s degree from a four-year college or university
- Minimum 2 years of relevant work experience and in an in-office work environment
- Exceptional organizational, time management, and communication skills
- Strong written and verbal skills, with the ability to communicate effectively and tactfully with a broad range of constituencies
- Strong ability to prioritize multiple tasks and meet deadlines with great attention to detail
- Comfortable liaising with clients and colleagues in a friendly and efficient manner
- Ability to trouble shoot and provide technical assistance to clients and team members
- Familiar with data input and database management (i.e., Google Drive)
- Experience with invoicing, record-keeping, and expense tracking
- Ability to self-manage projects as well as execute on complex instructions using good judgment
- Should be proficient in Word, Excel, PowerPoint and Adobe
- Should have legal right to work in the United States
Blue Ant Media, we believe promoting equity, diversity, and inclusion is everyone's responsibility. We can all contribute. As a global media company, we recognize our platform and opportunity to influence change and promote a more inclusive world. We know what we create, distribute, and produce is better with a diverse workforce. In recruiting for our teams, we encourage applications from individuals of all backgrounds (who are eligible to work in the United States) and welcome the unique contributions each person brings.
If you have most of the qualifications listed in our posting but are not sure whether to proceed with your application, we still encourage you to apply. We thank all candidates for their interest in Blue Ant Media and we will reach out to those candidates that are under consideration. If you are contacted for an interview and require an accommodation at any time during the recruitment process, please email our Human Resources team at HR@blueantmedia.com.
