What are the responsibilities and job description for the Subcontracts Administrator position at Blue-Halo.org?
Review and execute subcontract requests for goods and services and ensure compliance with company procurement procedures as well as US Federal Acquisition Regulations and / or Defense Federal Acquisition Regulation Supplements (DFARS).
Perform complex subcontract transactions with dollar liability; generate subcontract agreements and orders accordingly.
Lead source selection efforts to obtain adequate competition, price reasonableness and cost savings to obtain the most effective services.
Works on problems of diverse scope where analysis of data requires evaluation of a variety of complex factors. Demonstrates good judgment in selecting methods and techniques for developing solutions.
Works with sourcing and program team to select subcontractors for bid and award from the approved list in order to achieve program objectives.
Conduct subcontractor due diligence and ensure compliance with contractual requirements.
Coordinate with internal stakeholders to obtain necessary information to complete all actions.
Prepares subcontracts in Unanet software. Ensures subcontractor's documentation such as terms and conditions and NDAs (as necessary) are ready prior to engagement.
Negotiate terms and conditions and adequately flow down the necessary contractual requirements to subcontractor.
Perform track and manage all outstanding action items to completion.
Resolves discrepancies related to subcontractors' administration, delivery, invoices, and payment to the subcontractor.
Manage Return Material Authorization (RMA) process, repair status and refund receipts.
Acts as backup to other procurement team members.
Performs other duties directed by the Vice President of Procurement or Subcontract Manager(s).
Contributes to continuing improvement efforts across all facets of supply chain.
Requirements :
Bachelor's Degree with 2-4 years of subcontracts administration experience OR master's with 2 years prior relevant experience OR 4 - 6 years of equivalent experience in lieu of education.
A solid understanding of all steps from subcontracts administration to payment (requisition, approval, purchase order, receipt, and billing); understand the sourcing related steps (requirements definition, analysis category, strategy planning, subcontractor selection, strategy execution, contract allocation).
Good working knowledge of CPSR, FAR, DFARS, GSA and other Acquisition Regulations.
Ability to maintain the highest standards of ethical conduct and practices.
Organized, detail and customer-oriented, and dependable.
Effective analytical, oral, and written communication skills for customer / vendor relations and interfaces.
Experience with ERPs, Excel, Adobe Acrobat and other Microsoft Office packages
Experience with Unanet not required, but a plus.
Ability to apply concepts of basic and advanced mathematics in order to calculate discounts, interests, commissions, percentages etc.
Ability to read and interpret moderate terms and conditions of sales and purchases.
Ability to work in dynamic environment and handle multitasking efficiently.
Experience working with high level (i.e. executive) internal and external customers preferred.
Desired :
Some Working knowledge of the Uniform Commercial Codes (UCC), contracts law and commercial contracting best practices.
Some experience with international subcontractor relations and international contracting activities is preferred.
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