HRIS Analyst

Position: Mid Level HRIS/HCM Analyst

Industry: Healthcare

Status: CONSULTING - Min. 6 Months

Location: REMOTE

Summary:

Due to significant issues with their current automated process for new hire on-boarding and internal transfer processing, our client, a leading Healthcare System is looking to transition back to a manual entry process until such time they complete a complete automated workflow overhaul. To address this move they are immediately looking to bring in temporary mid-level staff to handle manual entry while the HRIS team continues the quality review.

Plan of Action:

• Transition to Manual Entry:
• Onboard a temporary team member to manage manual entry.
• Coordinate with the Talent Acquisition team to identify a data transmittal process
• Email
• FTP
• Allocate HRIS team members to continue quality review and auditing.
• Turn off automated process
• Manual Entry Process Implementation:
• Develop a detailed manual entry process, including step-by-step guidelines and checklists.
• Train the temporary staff on the manual entry process and Infor system usage.
• Monitor and evaluate the manual entry process to ensure accuracy and timeliness.
• Development of a New Automated Process:
• Conduct a thorough analysis of the new hire/transfer process.
• Collaborate with IS&T and Cielo to design a new automated process from the ground up.
• Implement rigorous testing and validation phases to ensure the new process addresses all identified needs.
• Depending on technology solutions there may be an opportunity to transition from manual gradually and incrementally to the new automated process.
• Ongoing Monitoring and Improvement:
• Establish a continuous monitoring system to track the performance of the new automated process.
• Implement regular audits and feedback loops to identify and address new issues promptly
  
  

The responsibilities include:

• Pulling data files from the defined transmittal process and analyzing the data to determine entry needs.
• Performing manual data entry.
• Compiling and sending twice-daily reports to the HRIS and Recruitment teams, detailing entries made and any errors or fallouts.
• Coordinating with the Recruitment team to update or change offers as necessary.
• Managing changes to start dates and updating or correcting data when transmitted.
• Working with the Onboarding team to ensure proper transfer to the onboarding system.
• Creating documentation to outline the entry process.