Office Manager/Compliance Coordinator

Office Manager / Compliance Coordinator

Office Manager / Compliance Coordinators are expected to demonstrate a high level of proficiency office administration & HR functions while supporting PMs, GM and Owner with various tasks. The ability to multitask while working in a team environment is important. Additionally, he/she must demonstrate exemplary customer service skills as he/she may often be the main point of contact for customer communications and service satisfaction. This team members direct report is the General Manager & Owner.

• Reliable transportation to / from our facility

• Mastery of our company’s services and the value they provide
• Mastery of relevant Google Workspace Functions
• Mastery of Data Entry, Function Implementation, Oversight of our RM System; PSA / Proven Jobs / Proven CRM
• Proficient w/ file management using TPA programs such as Alacnet, Xactanalysis & iRestore
• Proactively responding to clients’ needs via email, phone or other similar communication methods
• Answering incoming calls / coordinating as appropriate with Owner, General Manager & Project Managers
• Oversight of Vendor service agreement files. ie- Cert of Ins, BWC Cert, W9 & AP agreement
• Maintaining / Ordering office supplies to support both the production / leadership teams
• Special event oversight & coordination. ie Golf Outing, Open Houses, Facility Tours, Team Events or similar
• Tracking / audit timesheets for both non-exempt & temporary labor workers. Accurately oversee PTO, Holiday pay and non-exempt work hours. Process payroll in QB Time
• Track / audit PM Commission spreadsheet. Add appropriately earned commissions to subsequent pay cycles.
• Facilitate incident reports for repairs and replacements for damaged items with the assigned Lead Contents Technician from job sites
• Lead new hire or promoted team members w/ on-boarding by creating employee personnel file and assigning ‘Learning Plans’ as appropriate per job description
• AR- generate QB Invoices for services rendered by the directives of PM. Email & Mail the Invoice to customer. PM’s are then responsible for collections follow-up.
• AP- audit expenses for validation / accuracy. Enter payables in QB for processing with proper expense account while ensuring job costing to customer as appropriate.
• Maintain / generate referral payments to claim partners per our agreement with them
• Banking Deposits / Reconciliation of Monthly Credit Card Statements

• Computer / Similar Technology
• Ability to multitask while prioritizing based on service needs
• Ability to operate efficiently with no supervision
• Maintain a clean and professional office environment
• Demonstrate a positive attitude in the workplace
• Maintain a good attendance record

• Exempt Salary Range of $47,000-$60,000
• 7 paid holidays per calendar year (New Year’s Day, Memorial Day, 4 of July, Labor Day, Thanksgiving, Christmas, and your Birthday)
• 5-10 days PTO per calendar year (earned on an accrual basis)
• Up to 2 unpaid flex days per calendar year
• Major Medical / Dental / Vision Health Insurance coverage with company contributions up to $300 / month
• Company Provided Smartphone or similar as needed

Job Type: Full-time

Pay: $47,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Miamisburg, OH 45342: Relocate before starting work (Required)

Work Location: In person

Salary : $47,000 - $60,000